2009/01/14 Council Agenda Packet

a 4` � 4 9, �.. ; .'.`",1 i+., i �.z"o� �', f • t r t i; k'`k" �.t ��4"T' 1�� ® �' t� . 'v�� 1. r.�E .gr‘‹ � 41 ,,qq��' '1 3 i'k z' +t }y� . } I 1 -s s Y;5«', i a'{{"X f�3'`.,-'[ �.L e p t st t*.z1� $ •s b • v 4 _ PROJECT TITLE: An Ordinance creating a Consent COUNCIL BILL# 8P ( `Vp special improvement project Action Originating Department Parks entitled "Lions Park 12/31/08 First Reading Contact Person Paul Kaftanski Sustainable Maintenance 1/7/09 Second Reading Phone Number 257-8335 Renovation", Fund 354, 1/14/09 Third Reading FOR AGENDA OF Dec. 31, 2008 Program 024, to accumulate Public Hearing all costs for the improvement Initialed by: project and repealing Department Head 1"r` Ordinance 2817-05. CAA / Council President 4'_-f---- Location Preceding Action Attachments Department(s) Approval Lions Park Budget Committee Updates, Ordinance Parks, Admin 7530 Cascade Drive 2/27/08, 5/14/08,11/19/08; Budget Committee Recommendation, 12/16/08 Amount Budgeted $436,432 Expenditure Required $1,200,000 Fund 354, Program 024 Additional Required $763,568 Fund 354, Program 024 DETAILED SUMMARY STATEMENT: On January 19, 2005, Council adopted Ordinance 2817-05 in the amount of$436,432 for Lions Park renovation. Subsequent to that time, $26;016 has been expended for design and survey work and $149,924.08 has been encumbered for the purchase and installation of a new playground, which was separately bid and authorized for award by Council on July 30, 2008. Based on the Lions Park adopted master plan final design, staff estimated in April 2008 that the cost to renovate Lions Park would approximate $1.5 million; raising the total project cost to approximately $1.8 million. Parks revised the design and developed a new renovation cost estimate in mid-2008 of$1.3 million, including contingency and Washington State Sales Tax (WSST). The call for bids was issued on November 3, 2008. Twenty-three bids were received, ranging from $734,468.57 to $1,325,000 plus WSST. This proposed action will repeal Ordinance 2817-05. and increase the project's funding by $763,568 to $1,200,000 (from $436,432 authorized in January 2005) in order to complete the project. The additional funding accounts for: 1) the renovation bid; 2) a 15% construction contingency; 3) 9.1% WSST (new rate effective January 1, 2009); 4) owner-furnished irrigation control equipment; 5) PUD electrical connection charges; and 6) playground acquisition and installation. RECOMMENDATION (Exact action requested of Council): Adopt the ordinance creating a special improvement project entitled "Lions Park Sustainable Maintenance Renovation", Fund 354, Program 024 to accumulate all costs for the improvement project and repealing Ordinance No. 2817-05.