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PROJECT TITLE: 7 <br /> Award Bid Call 2009-003 for X Consent COUNCIL BILL# <br /> Street Light Pole Assemblies Action Originating Department Finance/Purchasing <br /> and Luminaires. First Reading Contact Person Clark Langstraat <br /> Second Phone Number 257-8901 <br /> Reading <br /> Third Reading FOR AGENDA OF 02/18/09 <br /> Public Hearing <br /> Initialed by: <br /> Department Head <br /> CAA <br /> Council President <br /> Location Preceding Action Attachments Department(s)Approval <br /> Engineering Bid call 01/07/09 Bid tabulation Engineering <br /> Amount Budgeted $162,000 <br /> Expenditure Required $87,585.78 Account Number(s): PW3337-30-315-650 <br /> Budget Remaining $74,414.22 <br /> Additional Required 0 <br /> DETAILED SUMMARY STATEMENT: <br /> Engineering requires street light pole assemblies, luminaires and lamps for the downtown streetscape and <br /> also for accident replacements. Invitations to bid were mailed to three potential bidders and posted on the <br /> City's website. <br /> Responses were received as shown on the attached bid summary. <br /> Luminaires and lamps bid by Service Electric Co. Inc. and ERW Corp. are proposed substitutions that do not <br /> meet specifications and are non-responsive. Staff is recommending the rejection of bids from Service Electric <br /> and ERW for luminaires and lamps; and splitting the award to the two lowest bidders,Durasource Lighting <br /> for pole assemblies and Lighting Group Northwest for luminaires &lamps. <br /> RECOMMENDATION (Exact action requested of Council): Reject bids from Service Electric Co. Inc. and <br /> ERW Corp as non-responsive and Authorize Bid Award 2009-003 to the two lowest and responsive bidders <br /> as indicated: Durasource Lighting for pole assemblies in the amount of$56,791.28 including Washington <br /> State Sales Tax and Lighting Group Northwest for luminaires and lamps in the amount of $30,794.50; <br /> including Washington State Sales Tax. <br />