2009/03/25 Council Agenda Packet

5 9. CHILD CARE. Children of Service Providers are not allowed to be present in the area of instruction. In addition, they are not allowed to remain in any other area of the building or the park. It is the responsibility of the Service Provider to arrange adequate child care. 10. EVALUATIONS. In order to improve the quality of the department's programs, Service Providers will complete/have completed the following evaluations at the end of each program session. a) Participant evaluations of the class -to be provided by the Parks Department. b) Service Provider evaluation of the program session - to be turned in at the discretion of the Point of Contact. Evaluations will be returned after each class to the Point of Contact. 11. NAME TAGS. Name tags will be worn to identify yourself. You may request a Parks Department photo Identification tag from your Point of Contact. 12. PAYMENT. A signed invoice from Service Provider is needed to process payment. Attendance records need to be turned in to process payment. Invoices and attendance records shall be submitted to your Point of Contact monthly. 13. PURCHASES. All purchases made for your classes must be pre-approved by your Point of Contact. Always sign and turn in receipts the same day items are purchased. 14. SPECIAL NEEDS. If you have any special audio/video needs (i.e. TVNCR, overhead, slide projector, etc.) please notify your Point of Contact at least three days in advance of your class. Also, please make clear arrangements regarding delivery, pick- up and return of all equipment. 15. FACILITY HOUSEKEEPING/ACCESS - Parks Department Premises. All Service Providers are requested to set up and take down any tables and chairs that may be used (unless prior arrangements have been made). If coffee and tea are being served, please rinse the coffee pots and throw out the grounds in the garbage cans. Please bag all trash and garbage as applicable. Make sure all doors and windows are locked, and the heat is turned down to 55°F. Please take precautions if using paint or other messy materials by using table cloths or drop cloths. Facility must be returned to original condition. Facility Access: Service Providers may be provided keys to Parks Department facilities. Such facilities are to be used for scheduled classes only. Any keys checked out to a Service Provider must be returned prior to payment for last class offered. 16. SELLING MERCHANDISE. Any request to sell merchandise at the class must be made in writing and pre-approved by the Point of Contact. Merchandise must be a class supply or class related material. 4