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• <br /> .1 , <br /> packing slip or a statement signed and dated by the Contractor's authorized representative that • <br /> states "all items invoiced have been received in good working order, are operational, and have <br /> been inventoried according to contract and local procurement requirements". <br /> 9. Exercises that are implemented with grant funds must meet the requirements of the FFY08 Homeland <br /> Security Grant Program Guidance, be threat and performance based, and should evaluate performance <br /> of critical prevention and response tasks required of the exercise scenario. Upon completion of the <br /> exercise, an After Action Report and an Improvement Plan must be prepared and submitted to the <br /> FEMA portal within 60 days of completion of the exercise. Reimbursements for exercise related <br /> expenditures can not be made until this requirement has been met. <br /> 10. The FFY08 SHGP grant stipulates the following caps, thresholds and limitations: <br /> • A minimum of 25% of the contract award must be spent on preparedness planning activities and/or <br /> strengthening improvised explosive device (IED) attack deterrence, prevention, and protection <br /> capabilities. <br /> • A minimum of 25% of the contract award must be spent on law enforcement terrorism prevention <br /> activities. <br /> • Costs which qualify for both the preparedness planning/IED minimum requirement and the Law <br /> Enforcement terrorism prevention activities minimum requirement may be counted against both <br /> requirements. <br /> • Limitations on personnel costs (salary cap) were established by DHS and incorporated into the <br /> County's FFY08 SHGP contract award. <br /> • Management and Administration expenditures are limited to 3% of the total contract award. <br /> CONTRACTOR TASKS: <br /> 1. Manage and administer the FFY08 SHSP Grant Program activities in accordance with all local, state and <br /> federal requirements to successfully meet the requirements and intent of the FFY 08 SHSP grant. <br /> 2. Attend and participate in the Region 1 Council meetings. <br /> 3. Prepare Contractor invoice vouchers and submit them to the County in accordance with the General <br /> Program Requirements and Exhibit C. <br /> 4. The Contractor may not request reimbursement for personnel costs that exceed $58,880 unless pre- <br /> approved by the County in writing. <br /> 5. Report accomplishments on project deliverables, which include documentation of expenditures that meet <br /> the grants earmarking thresholds. Additional project deliverables may include but are not limited to: <br /> a. NIMS/NRP compliance and implementation; <br /> b. Regional Coordination preparedness, prevention, response and recovery plans and annex updates; <br /> c. Incident Management Teams plans and procedures, participants, trainings, exercises and interlocal <br /> agreements completed; <br /> d. Interoperability Communications equipment purchased, installed, trainings conducted and exercises <br /> completed; <br /> e. Outreach provided and number of contacts reached; <br /> f. Trainings completed and number of participants trained; <br /> g. Exercises completed and number of participants; <br /> h. Equipment purchased. <br /> 6. If necessary, hire a Subcontractor to assist in accomplishing the contract tasks. <br /> THE COUNTY AGREES TO: <br /> 1. Manage and administer the FFY08 SHSP Grant Program activities in accordance with the 25% earmarking <br /> thresholds, salary cap and other limitations to successfully meet the requirements and intent of the FFY 08 <br /> SHSP grant. <br /> 2. Provide technical assistance, expertise, and coordination with the Department and DHS where necessary. <br /> 3. Prepare Regional invoice vouchers (State invoice form A-19) and submit them to the Department and <br /> reimburse the Contractor no later than 15 days from the County's receipt of reimbursement from the <br /> Department. <br /> lbG <br /> Page 15 of 18 <br />