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amounts for which your agency was approved. Please review both documents carefully,as your <br /> agency may only be reimbursed for the amounts and approved cost categories indicated. <br /> As a reminder, under CHRP all positions awarded(or an equal number of veteran officers) <br /> must initiate or enhance community policing in accordance with the community policing plan as <br /> described within Section 5 of your application. If for any reason your agency finds that your <br /> community policing plans have significantly changed from those outlined in your application(e.g., <br /> because you received fewer officers than originally requested and thus must alter the scope of your <br /> community policing plans), please revise the plan accordingly and submit it to the COPS Office for <br /> review and approval. You should also contact the COPS Office if, for any reason,you need to modify • <br /> your grant award. This includes any reallocation of your awarded positions across the three primary <br /> hiring categories(i.e., new hires,rehires of officers laid off pre-application,and rehires of officers laid <br /> off or scheduled to be laid off post-application). <br /> As explained at the time of grant application,there are significant reporting requirements on <br /> the use of CHRP funds. In addition to quarterly financial and programmatic progress reports <br /> submitted to the COPS Office,CHRP grantees are also required to submit quarterly Recovery Act <br /> reports within 10 days after the end of each calendar quarter to www.FederalReporting.gov. These <br /> Recovery Act reports will be made available to the public on www.Recovery.gov. All grantees must <br /> be registered as authorized users prior to submitting reports to www.FederalReporting.gov. The <br /> registration function on www.FederalReporting.gov will be available no later-than—August 26,2009. <br /> Please note that registration with this website also requires users to be registered with the Central <br /> Contractor Registration(CCR)and have a Dun&Bradstreet Data Universal Numbering System <br /> (DUNS)number. Registering with CCR and obtaining a DUNS number take additional processing <br /> time, so your agency should take immediate steps to meet these requirements in advance of <br /> registration with www.FederalReporting.gov. For additional information on CCR and DUNS, please <br /> refer to the CHRP Grant Owner's Manual at http://www.cops.usdoj.gov/Default.asp?Item=2270. <br /> Finally,please remember that grantees must retain all sworn officer positions awarded under <br /> the CHRP grant for a minimum of 12 months following the 36-month federal funding period. The <br /> retained CHRP-funded position(s)should be added to your law enforcement budget with state and/or <br /> local funds,over and above the number of locally-funded positions that would have existed in the <br /> absence of the grant. In your CHRP grant application,your agency was required to affirm that it plans <br /> to retain the additional officer positions awarded following the expiration of the grant,and to identify <br /> the planned sources of retention funding. If,during the life of the grant,you have questions regarding <br /> the retention requirement or your retention funding sources, please contact the COPS Office for <br /> assistance. <br /> Once again,congratulations on your CHRP award. If you have any questions about your <br /> grant,please do not hesitate to call the COPS Office Response Center at 800.421.6770. <br /> Sincerely, <br /> Wet—e . <br /> David M.Buchanan <br /> Acting Director <br /> 117 <br />