2009/09/16 Council Agenda Packet

4. U.S.Departnient of Justice 12 Office of Community Oriented Policing Services COPS Hiring Recovery'Program Grant Terms and Conditions partnerships and support;b) related governmental andcommunity initiatives that complement the grantee's proposed use of CHRP funding;and c)how the grantee will use the funds to reorient its mission or enhance its commitment to community policing. 14. Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers funded under this CHRP grant do not service the other jurisdiction,but will only be involved in activities or perform services that exclusively benefit the. grantee's own jurisdiction.Grantees cannot use CHRP funds topay for a contract to receive law enforcement services from another agency. • 15. False statements or claims made in connection with COPS grants may result in fines,imprisonment,or debarment from participating in federal grants or contracts,and/or any other remedy available by law. 16. The grantee understands that the COPS Hiring Recovery Program is funded through_the American Recovery and.Reinvestment Act (Recovery Act) of 2009 and agrees to comply with the extensive accountability and transparency requirements on the use of Recovery Act funds: (A)Recovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient Responsibilities for Informing Subrecipients (1)To maximize the transparency and accountability of funds authorized under the American Recovery and Reinvestment Act of 2009 (Public Law 111-5) (Recovery Act) as required by Congress and in accordance with 28 C.F.R. 70 "Uniform Administrative Requirements for Grants and Agreements for Institutions of Higher Education,Hospitals and Other Non-Profit Organizations"and 28 C.F.R.66"Uniform Administrative Requirements for Grants and Agreements for State and Local Governments,"the recipient agrees to maintain records that identify adequately the source and application of Recovery Actfunds. (2) For a recipient covered by the Single Audit Act Amendments of 1996 and OMB Circular A-133, "Audits of States, Local Governments,and Non-Profit Organizations,"the recipient agrees to separately identify the expenditures for federal awards under the Recovery Act on the Schedule of Expenditures of Federal Awards(SEFA)and the Data Collection Form(SF-SAC)required by OMB Circular A-133.This shall be accomplished by identifying expenditures for federal awardsmade under the Recovery Act separately on the SEFA,and as separate rows under Item 9.of Part III on the SF-SAC by CFDA number,and inclusion of the prefix"ARRA-"in identifying the name of the federal program on the SEFA and as the first characters in Item 9d of Part III on the SF-SAC. (3)The recipient agrees to separately identify to each sub-recipient(if any)and document at the time of sub-award and at the time of disbursement of funds, the federal award number, CFDA number, and amount of Recovery Act funds. When a recipient awards Recovery Act funds for an existing program, the information furnished to sub-recipients shall distinguish the sub-awards of incremental Recovery Act funds from regular sub-awards under the existing program. (4)The recipient agrees to require their sub-recipients(if any)to include on their SEFA information to specifically identify Recovery Act funding similar to the requirements for the'recipient SEFA described above.This information is needed to allow the recipient to properly monitor.sub-recipient expenditure of Recovery Act funds as well as oversight by the Department of Justice, Office of the . Inspector General and Government Accountability Office. • (B)Recipient Reports and Central Contractor Registration (1)The:recipient agrees to complete projects or activities which are funded under the Recovery Actand to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public. (2)The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance award funded in whole orin part by the Recovery Act. (3) The recipient and their first-tier recipients (if any) must maintain current registrations in the Central Contractor.Registration (www.ccr.gov)at all times during which they.have active federal awards funded with Recovery Act funds.A Dun and Bradstreet Data Universal Numbering System(DUNS)'Number(www:dnb.com)is one of the requirements for registration in the Central Contractor.' Registration. (4)The recipient shall report the information described in section 1512(c)of the Recovery Act using the reporting instructions and data elements that will be provided online at www.PederalReporting.gov and ensure that any information that ispre-filled is corrected or updated as needed. (C)Data Elements of Recipient Reports In accordance with section 1512(c)of the Recovery.Act,the recipient agrees that not later than 10 days after the end of each calendar quarter,each recipient that received Recovery Act funds from a federal agency shall submit a report to that agency that contains— (1)the total amount of recovery funds received from that agency, (2)the amount of recovery funds received that were expended or obligated to projects or activities;and (3)a detailed list of all projects or activities for which recovery funds wereexpended of obligated,including- (a).the name of the project or activity;. (b)a description of the project or activity; • . Pagg y-3