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• work requirements dictate working outside of normal <br /> working hours and the employee cannot eat at home. <br /> When meal reimbursement is documented with receipts, the meal <br /> expenses may include a gratuity in an amount up to 15% of the <br /> price of the meal only. Meal reimbursements documented with <br /> receipts will be carefully reviewed. If denied, the allowance will be <br /> the amount of documented disbursements. <br /> If meal costs claimed cannot be documented with receipts, the <br /> maximum reimbursement allowance (inclusive of tip) shall be: <br /> Breakfast $ 6.00 <br /> Lunch $ 9.00 <br /> Dinner $ 14.00 <br /> E) the cost of transportation. The reimbursable mode of transportation <br /> shall be the most efficient and least costly. Air travel shall be by <br /> commercial air coach. Reimbursement for travel shall not exceed <br /> that which would have been the most efficient and least costly as <br /> determined by the City's Auditing Officer (Everett Charter Section <br /> 4.6) <br /> 2.2 Prior approval must be obtained for all travel where expenses will be <br /> incurred. All instate travel not requiring an overnight stay shall require <br /> the approval of the Department Director. Prior approval is presumed <br /> for the Mayor's Office and Department Directors, as defined by <br /> Ordinance. <br /> A) All out-of-state and/or travel requiring an overnight stay shall <br /> require prior approval from the Mayor or his/her designee. An <br /> estimate of costs is to be provided upon requesting approval. Such <br /> approval shall be on the form included as Attachment 1. <br /> B) Any expenses to be paid to applicants for positions within the City <br /> of Everett for their costs of appearing for interviews or other visits to <br /> the City shall have the prior written approval of the Mayor, Chief <br /> Administrative Assistant. If approved such expenses shall be <br /> reimbursed on the same basis as employee travel expenses. <br /> C) Any payment for travel expenses incurred by newly hired City of <br /> Everett employees relocating to the Everett area shall be by specific <br /> written authority of the Mayor, Chief Administrative Assistant. <br /> 2.3 No personal expenses are to be reimbursed to an employee or officer <br /> of the City. No expenses will be incurred on behalf of the City which <br /> are personal in nature (see procedure 3.1 H below). Any employee or <br /> officer who knowingly receives public funds for personal / non-public <br /> expenses shall be subject to discipline and or discharge. <br /> Revision No. Page No. 2 Dated: 7/5/95 <br />