2009/12/09 Council Agenda Packet

• EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 6 PROJECT TITLE: Award Paratransit portion of Consent COUNCIL BILL# RFP 09-034, Integrated X Action Originating Department Finance/Purchasing Transit Technology System to First Reading Contact Person Clark Langstraat Trapeze Software Group, LLC Second Reading Phone Number 257-8901 and authorize the Mayor to Third Reading FOR AGENDA OF Dec. 9, 2009 Sign contract with Trapeze Public Hearing Software Group, LLC Initialed by: Department Head CAA Council President r (4 Location Preceding Action Attachments Department(s) Approval Transit Budget Committee Trapeze Contract Legal, Purchasing, Transit, Information Technology If Expenditure Required $307,240.00 Account Number(s): Budget Remaining 425 5 135 010 020 5640 Additional Required DETAILED SUMMARY STATEMENT: On June 3, 2009, Council authorized a Request For Proposal (RFP)to seek a qualified vendor that would provide and install numerous transit technology upgrades. These upgrades would improve operations and planning by utilizing available data to better meet the needs of customers. This RFP award covers the installation of Mobile Data Terminals (MDTs) in Paratransit vans and implementation of an Integrated Voice Response (IVR) telephone system for Paratransit scheduling. MDTs will allow for more expeditious communications between drivers and dispatchers. IVR will improve communication between customers and dispatchers, thereby providing more efficient Paratransit scheduling and routing. The Fixed Route portion of this project will be awarded separately. Four proposals were received in response to this RFP. After an initial evaluation by City representatives of Transit, Information Technology, and Telecommunications,two firms, Trapeze Software and Strategic Mapping, were chosen to participate in the interview and demonstration phase of the evaluation. Trapeze Software was selected for this portion of the project because of their demonstrated strength in Paratransit Scheduling and Operations. Additionally, theirs was the only solution that did not require significant changes to current systems and operating procedures. Based on their evaluation, staff recommends awarding the Paratransit portion of the Integrated Transit Technology system to Trapeze Software Group LLC. Funding for this project is provided through a Federal Transportation Administration American Recovery & Reinvestment Act grant and Transit funds budgeted in 2009. :ECOMMENDATION (Exact action requested of Council): Award the Paratransit portion of RFP 09-034, Integrated Transit Technology System to Trapeze Software Group, LLCand Authorize the Mayor to sign a contract with Trapeze Software Group, LLC in the amount of 13 $307,240.00.