2015/07/15 Council Agenda Packet

in from the Assurance shall be returned to Grantee with interest, from the date of withdrawal at a rate equal to the prime rate of interest as quoted in the Wall Street Journal. 7. REPORTS AND RECORDS 7.1 Records Required. Grantee shall at all times maintain, and shall furnish to the City upon request: A. A complete set of maps showing the exact location of all Telecommunications System equipment and Facilities in the Right -of -Way, but excluding detail on proprietary electronics contained therein and Subscriber drops. As -built snaps including proprietary electronics shall be available at Grantee's offices on ten days' prior notice for inspection by the City's authorized representative(s) or agent(s) and made available to such persons during the course of inspections as reasonably conducted by the City. These maps shall be certified as accurate by an appropriate representative of the Grantee; B. A copy of all FCC filings on behalf of Grantee which relate to the operation of the Telecommunications System in the City; C. A list of all construction activity for the previous twelve (12) months; and D. Any records of Grantee, its parent corporations, and affiliates reasonably related to the administration of this Franchise. The City may request in writing copies of any records described above, and Grantee shall provide such copies within thirty (30) days of the receipt of such request. One (1) copy of all requested records shall be fim-ished to the City, at the sole expense of Grantee. If the requested records are too voluminous, or for security reasons cannot be copied or removed, then Grantee may request, in writing within ten (10) days, that the City inspect them at Grantee's office. If any records of Grantee are not kept in a local office and not made available as copies to the City upon written request as set forth above, and if the City determines that an examination of such records is necessary or appropriate for the performance of any of the City's duties, administration or enforcement of this Franchise, then all reasonable travel and related expenses incurred in making such examination shall_ be paid by Grantee. Grantee shall reimburse the City for any costs and expenses incurred by the City in coimection therewith within sixty (60) days of the City's request for reimbursement. Any record inspected, or viewed, and any record, a copy of which is received by the City, is a public record for the purpose of the Washington State Public Records Act (Chapter 42.56 RCW) and will be treated as such by the City. 7.2 Compliance witli Public Records Act. Grantee acknowledges that the City is subject to the Public Records Act, chapter 42.56 RCW (the "Act"). All records owned, used (including inspection of Grantee's records), or retained by the City are public records subject to disclosure unless exempt under the Act, whether or not such records are in the possession or control of the City or Grantee. Grantee shall cooperate with the 15 of 30 W.