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SPECIAL TERMS AND CONDITIONS I <br /> ARTICLE I --COMPENSATION SCHEDULE: <br /> This is a fixed price, reimbursement contract. Within the total contract amount, travel, subcontracts, salaries <br /> and wages, benefits, printing, equipment, and other goods and services or other budget categories will be <br /> reimbursed on an actual cost basis unless otherwise provided in this contract. Any travel or subsistence <br /> reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW <br /> 43.03.050 and RCW 43.03.060 as now existing or amended and in agreement with federal rates. Original <br /> receipts and/or backup documentation for any approved budget line items including travel related expenses <br /> that are authorized under this contract must be maintained by the Contractor and be made available upon <br /> request by the County. <br /> Cumulative changes to budget categories in excess of 10% of the contract award will not be reimbursed <br /> without the prior written authorization of the County. Budget categories are as specified or defined in Exhibit C, <br /> the budget sheet of the contract. <br /> ARTICLE II --REPORTS: <br /> In addition to the reports as may be required elsewhere in this contract, the Contractor shall prepare and <br /> . submit the following reports to the County's Key Personnel: <br /> Financial #/Copies Due Date <br /> Invoices 1 Within 30 days after the end of the <br /> period in which the work was performed. <br /> Invoices must be submitted no more often than monthly, but at least quarterly. Failure to submit invoices in a <br /> timely manner may cause the County to hold all requests for equipment approval until invoices are submitted. <br /> Final Invoice 1 No later than 30 days following <br /> (shall not exceed overall contract amount, unless approved the contract end date <br /> in writing by County's Key Personnel) <br /> Technical #/Copies Due Date <br /> Bi-Annual Progress Report Electronic January 10 and July 10, of each year <br /> of the contract period <br /> Close Out Report Electronic No later than 30 days following the <br /> contract end date <br /> NIMS Compliance Progress Reports Electronic September 30 of each year of the <br /> contract performance period <br /> Failure to meet all of the reporting and invoicing deadlines will prohibit the Contractor from being reimbursed <br /> and will prevent vetting of equipment requests while contract requirements are outstanding. <br /> All contract work must end on the contract end date, including receipt of supplies and equipment, however the <br /> Contractor has up to 30 days after the contract end date to submit all final reports, invoices and/or deliverables. <br /> The Bi-Annual Progress Report and the Close-out Reports will be submitted electronically to the County <br /> utilizing the State EMD reporting template for the Region-wide submission to the Department. <br /> ARTICLE III --KEY PERSONNEL: <br /> The individuals listed below shall be considered key personnel. Each party must notify the other of any <br /> substitution in writing. <br /> COUNTY: CONTRACTOR: <br /> Tammy Jones, Region 1 Coordinator Dave DeHaan, Director DEM, City of Everett <br /> Bill Ekse, Region 1/UASI Coordinator <br /> 109 Page 2of19 <br />