2010/05/26 Council Agenda Packet

B. Public Requests for Presentations. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to a Everett event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of Everett's population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations: 1. The person(s) or organization making the request to make the presentation must submit a completed Application to Make a City Council Presentation. 2. The request should be made at least ten days in advance of the requested Council Meeting and shall be posted on the Agenda. 3. The Presiding Officer will determine if the proposed presentation meets the intent of this policy. 4. Unless specifically authorized by the Presiding Officer in advance, the presentation shall not exceed five minutes in length. 5. The Council will not entertain more than two presentations at one Council Meeting. RULE 9 - RECORD OF PROCEEDINGS A. Record Votes. As a part of said permanent proceedings, the City Clerk shall record all votes taken. In those instances where a roll call vote is taken pursuant to a requirement or request, the Clerk shall call the name of each and every member of the Council present, and shall duly record said member's vote as either an aye, nay, or abstention, whichever may be appropriate. B. Maintain Record. The Clerk shall cause to be recorded electronically all of the regular and special meetings of the Everett City Council and each and every part thereof, and shall maintain the same for a period of six years consistent with state law, RCW Ch. 40.14. C. Prepare Minutes. At the conclusion of each special or regular meeting of the Everett City Council, the City Clerk shall prepare brief and concise minutes and submit the same to the City Council for its approval at the next regularly scheduled council meeting. The minutes shall be made publicly available in draft form at the time the agenda is published. D. Verbatim Transcript. No individual member of the City Council, nor any member of the administrative staff of the City of Everett, shall be authorized or empowered to require the Clerk to insert in said official minutes any verbatim transcript of all or any part of the proceedings. Verbatim transcripts of any part or portion of the proceedings shall be made a part of the minutes only when authorized by a majority vote of the entire Council made at the meeting wherein such request for a verbatim report is made. E. Simultaneous Broadcast and Webcast. All meetings of the City Council shall be simultaneously broadcast on the City's local government access television as well as simultaneous webcast over the City's web site. The Clerk shall maintain a permanent archive of all broadcasts and webcasts. The record of any such broadcast or webcast shall not be edited in any manner without the express authorization of the full Council.