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EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET <br /> PROJECT TITLE: 1 1 <br /> Award Bid 2010-031 Consent COUNCIL BILL# <br /> for Rental Return Vehicles X Action Originating Department Finance/Purchasing <br /> First Reading Contact Person Clark Langstraat <br /> Second Reading Phone Number (425) 257-8901 <br /> Third Reading FOR AGENDA OF June 2, 2010 <br /> Public Hearing <br /> Initialed by: <br /> Department Head <br /> CAA <br /> Council President z, Z <br /> Location Preceding Action Attachments Department(s) Approval <br /> Bid Call 3/24/10 Bid Tabulation Motor Vehicle Division <br /> Amount Budgeted $400,000 <br /> Expenditure Required $400,000 Account Number(s): Vehicle Replacement Fund <br /> Budget Remaining -0- <br /> Additional Required -0- <br /> DETAILED SUMMARY STATEMENT: <br /> Motor Vehicles has requested a new three-year agreement to purchase used rental return vehicles. Purchases <br /> will be made when used vehicles can be obtained more economically than new:Usage over three years is <br /> estimated at $400,000.00. <br /> Invitations to bid were mailed to 25 potential bidders, advertised in the Herald and posted on the City's website. <br /> Five responses were received as shown on the attached bid summary. In order to achieve maximum flexibility <br /> and provide access to as many vehicles as possible, staff is recommending multiple awards in each category as <br /> shown below: <br /> Category Primary Award Secondary Award Tertiary Award _ <br /> Cars, Small—'/2 ton Pickups Roy Robinson Chevrolet Brien Motors Dwayne Lane's <br /> Hybrid—Cars,Small-1/2 Ton Pickups Roy Robinson Chevrolet Dwayne Lane's Horizon Ford <br /> 3/4 ton Pickups Brien Motors Bickford Motors Dwayne Lane <br /> Vans:Passenger - excluding Ford Transit Connect Roy Robinson Chevrolet Bickford Motors Brien Motors <br /> Vans:Cargo—excluding Ford Transit Connect Roy Robinson Chevrolet Brien Motors Dwayne Lane's <br /> Ford Transit Connect Passenger&Cargo Bickford Motors Horizon Ford <br /> SUV Bickford Motors Brien Motors Dwayne Lane's <br /> Hybrid-SUV Dwayne Lane's Horizon Ford Roy Robinson Chevrolet <br /> 1 Ton Trucks Brien Motors Bickford Motors Dwayne Lane's <br /> Utility Trucks Bickford Motors Horizon Ford <br /> RECOMMENDATION (Exact action requested of Council): <br /> Award Bid 2010-031 for Off-The-Lot Used Vehicles (Rental Return Vehicle) Purchase Agreement as indicated. <br /> 59 <br />