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4. Ensure that all sub-contractors are in compliance with the FFY10 Emergency Management Performance <br /> Grant Program Guidance through monitoring of expenditures and periodic reviews of activities. <br /> 5. Exercises that are implemented with grant funds must meet the requirements of the FFY10 Emergency <br /> Management Performance Grant. Upon completion of the exercise, an After Action Report and an <br /> Improvement Plan must be prepared and submitted to the Department. <br /> 6. A mechanism must be in place to capture, track and document match. <br /> 7. No more than 3% of the total grant award may be used on Management and Administrative expenditures. <br /> 8. FEMA reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise <br /> use, and authorize others to use, for federal government purposes: <br /> a. the copyright in any work developed under an award or sub-award; and <br /> b. any rights of copyright to which the Contractor purchases ownership with Federal support. <br /> The Contractor must agree to consult with FEMA regarding the allocation of any patent rights that arise <br /> from, or are purchased with, this funding. <br /> 9. All publications created with funding under the FFY10 EMPG grant award shall prominently contain the <br /> following statement: "This document was prepared under a grant from the Federal Emergency <br /> Management Agency's Grant Programs Directorate (FEMA/GPD) within the U.S. Department of <br /> Homeland Security. Points of view or opinions expressed in this document are those of the authors and <br /> do not necessarily represent the official position or policies of FEMA/GPD or the U.S. Department of <br /> Homeland Security." <br /> 10. Submit monthly requests or at least bi-annually for reimbursement to the Department, signed and <br /> approved, invoice vouchers (State Form A-19) and a Reimbursement Spreadsheet to the Department for <br /> costs incurred and certifying match requirement has been met. <br /> 11. No costs will be paid in advance of their being incurred by the Contractor. <br /> 12. No equipment or supply costs will be reimbursed until the items have been received by the Contractor <br /> and invoiced by the vendor. <br /> 13. No travel or subsistence costs, including lodging and meals, reimbursed with EMPG funds may exceed <br /> federal maximum rates which can be found at http://www.gsa.dov. <br /> 14. Each A-19 will be accompanied by a spreadsheet detailing the expenditures. Related financial <br /> documents and invoices must be kept on file by the Contractor and be made available upon request to <br /> the Department, and local, state, or federal auditors. Requests for reimbursement of equipment <br /> purchases will include a copy of the vendor's invoice and packing slip. <br /> CONTRACTOR TASKS: <br /> 1. Perform activities described in the attached Contractor's Scope of Work(see Attachment A). <br /> 2. If necessary, hire a Subcontractor to assist in accomplishing the contract tasks. <br /> 3. Complete all work under the contract by the contract end date, to include receipt of approved equipment <br /> items and supplies. <br /> THE MILITARY DEPARTMENT AGREES TO: <br /> 1. Manage and administer the FFY10 Emergency Management Performance Grant Program. <br /> 2. Provide program assistance and coordination with FEMA where necessary. <br /> 3. Reimburse the Contractor within 45,days of receipt and approval of requests for reimbursement which <br /> includes all documentation of expenditures as required. <br /> DHS-FEMA-EMPG-FFY 10 Page 15 of 21 City of Everett Emergency Management <br /> E10-249 <br /> 94 <br />