2010/09/01 Council Agenda Packet

SPECIAL TERMS AND CONDITIONS GENERAL GRANT FEDERAL FUNDS Fidelity Insurance. Every officer,director, employee,or agent who is authorized to act on behalf of the Grantee for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks,or other instruments of payment for program costs shall be insured to provide protection against loss: • A. The amount of fidelity coverage secured pursuant to this Grant shall be$100,000 or the highest of planned reimbursement for the Grant period,whichever is lowest. Fidelity insurance secured pursuant to this paragraph shall name the Grantor as beneficiary. B. Subgrantees that receive$10,000 or more per year in funding through this Grant shall secure fidelity insurance as noted above. Fidelity insurance secured by Subgrantees pursuant to this paragraph shall name the Grantee as beneficiary. C. The Grantee shall provide, at COMMERCE's request,copies of insurance instruments or certifications from the insurance issuing agency. The copies or certifications shall show the insurance coverage,the designated beneficiary,who is covered,the amounts;the period of coverage, and that COMMERCE will be provided thirty(30)days advance written notice of cancellation. Additional Provisions: Above insurance policy shall include the following provisions: 1. Additional Insured. The state of Washington,COMMERCE,its elected and appointed officials, agents and employees shall be named as an additional insured on all general liability, excess, umbrella and property insurance policies. All insurance provided in compliance with this Grant shall be primary as to any other insurance or self-insurance programs afforded to or maintained by the State. 2. Identification_ The policy must reference COMMERCE's Grant number and the State agency name. 3. Insurance Carrier Rating. All insurance and bonds should be issued by companies admitted to do business within the state of Washington and have a rating of A-, Class VII or better in the most recently published edition of Best's Reports. Any exception shall be reviewed and approved by COMMERCE's Risk Manager,or the Risk Manager for the state of Washington,before the Grant is accepted or work may begin. If an insurer is not admitted,all insurance policies and procedures for issuing the insurance policies must comply with Chapter 48.15 RCW and 284-15 WAC. 4. Excess Coverage. By requiring insurance herein,COMMERCE does not represent that coverage and limits will be adequate to protect Grantee and such coverage and limits shall not limit Grantee's liability under the indemnities and reimbursements granted to COMMERCE in this Grant. Local Government Grantees that Participate in a Self-Insurance Program Self-Insured/Liability Pool or Self-Insured Risk Management Program—With prior approval from COMMERCE,the Grantee may provide the coverage above under a self-insured/liability pool or self- insured risk management program. In order to obtain permission from COMMERCE,the Grantee shall provide: (1)a description of its self-insurance program,and(2)a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self-insured risk management programs or self-insured/liability pool financial reports must comply with Generally Accepted Accounting Principles(GAAP)and adhere to accounting standards promulgated by: 1)Governmental Accounting Standards Board (GASB), 2)Financial Accounting Standards Board (FASB), and 3)the Washington State Auditor's annual instructions for financial reporting. Grantees participating in joint risk pools shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. The state of Washington, its agents,and employees need not be named as Governmental-VAWA 5 55