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GENERAL TERMS AND CONDITIONS <br /> GENERAL GRANT 4 <br /> FEDERAL FUNDS <br /> 27. PROCUREMENT STANDARDS FOR FEDERALLY FUNDED PROGRAMS <br /> A Grantee which is a local government or Indian Tribal government must establish procurement <br /> policies and procedures in accordance with OMB Circulars A-102, Uniform Administrative <br /> Requirements for Grants in Aid for State and Local Governments, for all purchases funded by this <br /> Grant. <br /> A Grantee which is a nonprofit organization shall establish procurement policies in accordance with <br /> OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Nonprofit <br /> Agencies,for all purchases funded by this Grant. <br /> The Grantee's procurement system should include at least the following: <br /> 1. A code or standard of conduct that shall govern the performance of its officers,employees, or <br /> agents engaged in the awarding of Grants using federal funds. <br /> 2. Procedures that ensure all procurement transactions shall be conducted in a manner to <br /> provide, to the maximum extent practical, open and free competition. <br /> 3. Minimum procedural requirements,as follows: <br /> a. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative <br /> items. <br /> b. Solicitations shall be based upon a clear and accurate description of the technical <br /> requirements of the procured items. <br /> c. Positive efforts shall be made to use small and minority-owned businesses. <br /> d. The type of procuring instrument(fixed price,cost reimbursement)shall be determined by <br /> the Grantee, but must be appropriate for the particular procurement and for promoting the <br /> best interest of the program involved. <br /> e. Subgrants shall be made only with reasonable Subgrantees who possess the potential <br /> ability to perform successfully under the terms and conditions of the proposed <br /> procurement. <br /> f. Some form of price or cost analysis should be performed in connection with every <br /> procurement action. <br /> g. Procurement records and files for purchases shall include all of the following: <br /> 1) Grantees selection or rejection. <br /> 2) The basis for the cost or price. <br /> 3) Justification for lack of competitive bids if offers are not obtained. <br /> h. A system for Grant administration to ensure Grantee conformance with terms, conditions <br /> and specifications of this Grant, and to ensure adequate and timely follow-up of all <br /> purchases. <br /> 4. Grantee and Subgrantees must receive prior approval from COMMERCE for using funds <br /> from this Grant to enter into a sole source Grant or a Grant where only one bid or proposal is <br /> received when value of this Grant is expected to exceed$5,000. <br /> Prior approval requests shall include a copy of proposed Grants and any related procurement <br /> documents and justification for non-competitive procurement, if applicable. <br /> 28. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION <br /> The funds provided under this Grant shall not be used in payment of any bonus or commission for the <br /> purpose of obtaining approval of the application for such funds or any other approval or concurrence <br /> under this Grant provided, however, that reasonable fees or bona fide technical consultant, <br /> Governmental-VAWA 15 <br /> 65 <br />