Ordinance 1925-93 - Laserfiche WebLink

which employees are affected, then all employees should be surveyed. The employer can use discretion in the administration of the surveys, provided that all affected employees can be documented and surveyed. If an employee works 35 or more hours in a week and is scheduled to report to a single worksite between 6:00 a.m. and 9:00 a.m. on two or more weekdays for at least 12 continuous months, he/she is an affected employee, and should be surveyed. That person is counted as an affected employee at one location--his or her primary worksite. Seasonal agricultural employees are excluded from the count of affected employees. Survey Response Rate The target minimum response rate for the survey is 70 percent of all affected employees (in the population/sample) who typically start work between 6:00 a.m. and 9:00 a.m. on weekdays for at least 12 continuous months. If an employer can not determine and document which employees are affected, it should survey all employees at the worksite. In calculating VMT/employee and SOV%, the commute modes of non-respondents between 70- and 100-percent will be distributed proportionately. Some employers may have difficulty achieving the target minimum response. In these instances, acceptable alternatives include: 1. If an employer can demonstrate it has followed all steps in the technical assistance document for maximizing response rate and it has "supporting" information, it may request that the City accept their survey as valid; or 2. An employer may choose to designate all non-response below 70 percent of the affected employee population/sample as SOV trips; or 3. A combination of options 1 and 2 above, negotiated between employer and the City of Everett. A survey with less than 70% response rate may be judged by the City to be valid if the employer can document that it followed all recommended steps for increasing response rates and it has valid supporting information on VMT/employee and SOV percentages. Data Entry and Analysis Affected employers may send their official state-provided survey forms directly to the City of Everett for processing. The State will process the official state-provided survey at no cost to the employer. Everett shall provide verification to employers that the survey forms were received. The survey data will be processed within three months of receipt, and the City shall notify the employer of the survey results as part of its annual review of employer programs. The employer may enter and analyze the state-provided survey, but is not required to do so. If the employer undertakes data entry of its surveys, that entry should be done to professional standards, where data entry staff verify at least 20 percent of the surveys by re-entering and checking for errors. If employers use the state-provided voluntary attachment, the State will provide data 16