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• <br /> • 2 <br /> SPECIAL TERMS AND CONDITIONS <br /> ARTICLE I --COMPENSATION SCHEDULE: <br /> This is a fixed price, reimbursement contract. Within the total contract amount, travel, subcontracts, salaries <br /> and wages, benefits, printing, equipment, and other goods and services or other budget categories will be <br /> reimbursed on an actual cost basis unless otherwise provided in this contract. Any travel or subsistence <br /> reimbursement allowed under the contract shall be paid in accordance with rates set pursuant to RCW <br /> 43.03.050 and RCW 43.03.060 as now existing or amended and in agreement with federal rates. Receipts <br /> and/or backup documentation for any approved budget line items including travel related expenses that are <br /> authorized under this contract must be maintained by the Contractor and be made available upon request by <br /> the County. <br /> Cumulative changes to budget categories in excess of 10% of the contract award will not be reimbursed <br /> without the prior written authorization from the County. Budget categories are as specified or defined in Exhibit <br /> C, the budget sheet of the contract. <br /> ARTICLE II -- REPORTS: <br /> In addition to the reports as may be required elsewhere in this contract, the Contractor shall prepare and <br /> submit the following reports to the County's Key Personnel: <br /> Financial #/Copies Due Date <br /> Invoices 1 Within 30 days after the end of the period <br /> in which the work was performed. <br /> Invoices must be submitted no more often than monthly, but at least quarterly. Failure to submit invoices in a <br /> timely manner may cause the County to hold all requests for equipment approval until invoices are submitted. <br /> Final Invoice 1 No later than 30 days following the <br /> (shall not exceed overall contract amount, unless approved contract end date <br /> in writing by the County's Key Personnel) <br /> Technical #/Copies Due Date <br /> Bi-Annual Progress Report Electronic January 10 and July 10 of each year <br /> of the contract performance period <br /> Close Out Report Electronic No later than 30 days following <br /> the contract end date <br /> Failure to meet ANY of the reporting and invoicing deadlines will prohibit the Contractor from being reimbursed <br /> and will prevent vetting of equipment requests while contract requirements are outstanding. <br /> All contract work must end on the contract end date, including receipt of supplies and equipment, however the <br /> Contractor has up to 30 days after the contract end date to submit all final reports, invoices, and/or <br /> deliverables. <br /> The Bi-Annual Progress Report and the Close-out Reports will be submitted electronically to the County <br /> utilizing the State EMD reporting template for the Region-wide submission to the Department. <br /> ARTICLE III -- KEY PERSONNEL: <br /> The individuals listed below shall be considered key personnel. The key personnel for each of the parties shall <br /> be the contact person for all communications and billings regarding the performance of this contract. <br /> Each party must notify the other of any substitution in writing. <br /> CONTRACTOR: COUNTY: <br /> Name Dave DeHaan Name Tammy Jones <br /> Title Director, Dept. of Emergency Mgmt. Title HLS Regional Coordinator <br /> E-Mail DDehaan@ci.everett.wa.us E-Mail Tammy.Jones@co.snohomish.wa.us <br /> Phone 425-423-7635 Phone 425-388-5072 <br /> El 1-093 SHSP-2010 Page 2 of <br /> 16 City of Everett <br />