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EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 8 <br /> PROJECT TITLE: <br /> Purchase Office Supplies Briefing COUNCIL BILL# <br /> from National Joint Powers Proposed Action Originating Dept. Finance/Purchasing <br /> Alliance Contract 031210 Consent Contact Person Clark Langstraat <br /> Action Phone Number 425-257-8901 <br /> First Reading FOR AGENDA OF September 7, 2011 <br /> Second Reading <br /> Third Reading <br /> Public Hearing <br /> Initialed by: <br /> Department Head <br /> CAA <br /> Council President <br /> Location Preceding Action Attachments Department(s)Approval <br /> City Wide Purchasing <br /> Amount Budgeted 325,000.00 <br /> Expenditure Required 325,000.00 Account Number(s): various <br /> Budget Remaining -0- <br /> Additional Required -0- <br /> DETAILED SUMMARY STATEMENT: <br /> A Request For Information(RFI)was conducted to identify competitively bid office supply contracts suitable <br /> for the City's needs. Responses were received from Staples, OfficeMax, Office Depot, Complete Office and <br /> Independent Stationers. Each respondent was asked to provide pricing for items purchased in a recent 12- <br /> month period. Staples submitted the lowest overall pricing. <br /> The National Joint Powers Alliance(NJPA), a purchasing cooperative composed of Minnesota agencies,has <br /> competitively bid and awarded Contract 031210 to Staples. <br /> The City has an existing Interlocal agreement with NJPA that allows it to make purchases from NJPA's <br /> competitively awarded contracts in lieu of soliciting bids of its own. This type of cooperation between public <br /> entities saves time and money. <br /> RECOMMENDATION (Exact action requested of Council): <br /> Authorize the use of National Joint Powers Alliance Contract 031210 with Staples for an estimated annual <br /> amount of$325,000.00. <br /> 37 <br />