2011/11/30 Council Agenda Packet

i sufficient for one Academic Quarter of reasonably anticipated card distribution and replacement needs. 11.1.5 All ORCA Cards purchased by the Institutions under this Agreement shall be purchased at the applicable prices specified in Attachment 2. 11.2 Receipt and Ownership of ORCA Cards. Upon actual or constructive receipt of the ORCA Cards they have ordered, the Institutions shall become the owner of the ORCA Cards. The Institutions shall be deemed to have constructively received all ordered ORCA Cards unless they notify the Lead Agency of any non-delivery or incorrect delivery within thirty (30) days after the date specified by the Lead Agency for delivery. If the Institution notifies the Lead Agency that it has not received the ordered cards, the Lead Agency will ship a replacement order at no additional cost to the Institution. If the Institution subsequently receives the cards reported as missing, the Institution is responsible for returning them to the Lead Agency. 11.3 Storage and Risk of Loss, The Institutions are responsible for the storage, distribution and use of the ORCA Cards issued to them. After actual receipt, the Institutions bear the sole risk of any loss, damage, theft or unauthorized use of each one of their cards, whether such card was held in their inventory or had been distributed for use. The Institutions may initiate a Card Block or a Product.Block, or deactivate the card via the ORCA Whitelist process, to stop unauthorized use of a card. The Parties understand and agree that the ORCA system does not allow for instantaneous implementation of a card move between groups, Card Block, Product Block or deactivation via the ORCA Whitelist process. The Parties agree to meet and discuss the potential need for adjustments, if any, to trip counts to address lags in the implementation of a card move between groups, Card Blocks or Product Blocks, or removal of cards or Card Groups from the ORCA Whitelist. 11.E U-PASS for Temporary Faculty/Staff. Prior to December 31, 2011, the University will provide standard ORCA Cards to temporary Eligible Faculty or Staff members who elect to participate and pay the required fee. The University shall distribute such cards bearing a printed validity period of October through December 2011. Beginning in January 2012, the University will issue a transportation benefit-only University ID card to temporary Faculty and Staff that elect to participate in the U-PASS program. These will be printed by the University on the ORCA UW Card stock, and final design of the card will be provided to the Participating Agencies. 11.5 Distribution of ORCA Cards. The Institutions are responsible for distributing ORCA Cards for use by their Eligible Students and Eligible Faculty and Staff. The Institutions remain the owner of all ORCA Cards they distribute but recognize that a Cardholder may also purchase and load individual ORCA Products on an ORCA Card. The Institutions retain the right to initiate a Card Block for ORCA Cards that are in the possession of current or former students, faculty, or staff who are deemed to be no longer eligible and/or no longer associated with the Institution. The Institutions will notify their respective ORCA Cardholders of the UW Terms of Use via administrative policy, posting on their respective websites, written materials provided at the time they distribute cards to Cardholders, or other reasonable methods as agreed to by the Participating Agencies and the Institutions. 11.6 Institution Access to Personal Data. If an Institution collects any personally identifying information about individuals to whom it has distributed ORCA Cards, the Institution is solely responsible for its collection, use, storage and for the disclosure or non-disclosure of such information. 57 Page 12 of 44 Final, October 2011 U-PASS Agreement