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Element 5. Reporting Results to Ecology i i <br /> Site Visit Data Entry <br /> • Credit for these types of site visits will be assigned upon completion of the data record in the LSC <br /> data base: <br /> o Site Visit— Complete; <br /> o Site Visit— Screening or Incomplete (attempted but turned away); <br /> o Site Visit— Follow-Up or Return <br /> • Data entry is expected to be thorough, complete, and timely. All site visit information collected on <br /> the checklist should be entered in the LSC data base within 30 days of each site visit, whether <br /> initial, follow-up, screening, or referral to a regulatory body. <br /> • Local partner jurisdictions will ensure all data records are complete (either`pending', `closed', or <br /> 'referred') to promote quality assurance of the local source control data. <br /> • To avoid under-reporting of work results, Ecology will provide individual LSC partners quarterly <br /> data base reports to identify/correct any incomplete data records. <br /> Monthly Report <br /> Local Partner Jurisdictions will complete a monthly report using the electronic 'Monthly Report' form <br /> provided on the Ecology Internet/ Hazardous Waste and Toxics Reduction page, within 10 working days <br /> after the end of each month. This is meant to capture what the database does not: Best Management <br /> Practices implemented; specifics of Education and Outreach efforts, and networking and collaboration <br /> resulting from the LSC work. <br /> To access: http://www.ecy.wa.gov/programs/hwtr/Isp/reportform.html <br /> In addition to the report information solicited on the form, the following shall also be reported to the LSC <br /> Program Coordinator when applicable: <br /> • Any potential program, contract, or small business client problems and resolutions <br /> • Any key personnel changes <br /> • Subcontract or subcontractor information <br /> Task 6. Invoicing <br /> Invoices for completed work will be submitted quarterly on Ecology-provided, original, signed Form A- <br /> I and Invoice Detail sheet (Appcndix Attachment B, attached). The invoice, invoice detail, and <br /> supporting invoice detail documentation will be sent within 40 days of the end of the invoice quarter to the <br /> Contract/Project Manager: Julia McHugh, Hazardous Waste and Toxics Reduction Program, Washington <br /> State Department of Ecology, N. 4601 Monroe, Spokane, WA 99205-1295, 509-329-3551, <br /> jmch461@ecy.wa.gov. <br /> 4 <br /> 51 <br />