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F� EXHIBIT A <br /> SPECIAL TERMS AND CONDITIONS <br /> ARTICLE I --COMPENSATION SCHEDULE: <br /> This is a fixed price, reimbursement Grant Agreement. Within the total Grant Agreement amount, travel, <br /> subGrant Agreements, salaries and wages, benefits, printing, equipment, and other goods and services or <br /> other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this Grant <br /> Agreement. Any travel or subsistence reimbursement allowed under the Grant Agreement shall be paid in <br /> accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended and in <br /> agreement with federal rates. Receipts and/or backup documentation for any approved budget line items <br /> including travel related expenses that are authorized under this Grant Agreement must be maintained by the <br /> Sub-grantee and be made available upon request by the Military Department. <br /> Cumulative changes to budget categories in excess of 10% of the Grant Agreement award will not be <br /> reimbursed without the prior written authorization from the Department. Budget categories are as specified or <br /> defined in the budget sheet of the Grant Agreement. <br /> ARTICLE II --REPORTS: <br /> In addition to the reports as may be required elsewhere in this Grant Agreement,the Sub-grantee shall prepare <br /> and submit the following reports to the Department's Key Personnel: <br /> Financial #/Copies Due Date <br /> Invoices 1 Within 30 days after the end of the period <br /> in which the work was performed <br /> Invoices must be submitted no more often than monthly, but at least quarterly. Failure to submit invoices in a <br /> timely manner will cause the Department to hold all requests for equipment approval until invoices are <br /> submitted. <br /> Final Invoice 1 No later than 45 days following the <br /> (shall not exceed overall Grant Agreement amount) Grant Agreement end date <br /> Technical #/Copies Due Date <br /> Quarterly Progress Report Electronic January 15, April 15, July 15, October 15 <br /> of each year of the Grant Agreement <br /> performance period <br /> Final Progress Report .Electronic No later than 45 days following the <br /> Grant Agreement end date <br /> NIMS Compliance Progress Reports Electronic September 30 of each year of the Grant <br /> Agreement performance period <br /> Failure to meet all of the reporting and invoicing deadlines will prohibit the Sub-grantee from being reimbursed <br /> and will prevent vetting of equipment requests while Grant Agreement requirements are outstanding. <br /> All Grant Agreement work must end on the Grant Agreement end date, including receipt of supplies and <br /> equipment, however the Sub-grantee has up to 45 days after the Grant Agreement end date to submit all final <br /> reports, invoices, and/or deliverables. <br /> ARTICLE III --KEY PERSONNEL: <br /> The individuals listed below shall be considered key personnel. Any substitution must be made by written <br /> notification to the Military Department. <br /> SUB-GRANTEE: MILITARY DEPARTMENT: <br /> Name Bill Deckard Name Olivia Hollowwa <br /> Title Captain Title Program Coordinator <br /> E-Mail bdeckard(cci.everett.wa.us E-Mail o.hollowwa(ciemd.wa.gov <br /> Phone 425-257-8556 Phone 253-512-7149 <br /> BZPP 2010 Pa 2 of 19 Everett Police Department <br /> 1 E12-215 <br />