2012/02/15 Council Agenda Packet

12. When original or replacement equipment is no longer needed for the original project or program or•for other activities currently or previously supported by a Federal agency, disposition of the equipment will be made as follows: a. Items of equipment with a current per-unit fair market value of less than $5,000 may be retained, sold or otherwise disposed of by the Sub-grantee with no further obligation to the awarding agency. b. Items of equipment with a current per-unit fair market value of more than $5,000 may be retained or sold and the Sub-grantee shall compensate the Federal-sponsoring agency for its share. 13. Equipment purchased with funds from DHS grant programs should be marked with "Purchased with funds provided by the U.S. Department of Homeland Security" whenever possible. 14. As sub-grantees of federal funds, the Sub-grantee must pass on equipment management requirements that meet or exceed the requirements outlined above for all subSub-grantees, consultants, and sub- contractors who receive pass-through funding from this Grant Agreement. ARTICLE VIII —SUBRECIPIENT MONITORING The Department will monitor the activities and equipment acquisition of the Sub-grantee from award to closeout and for the life of equipment purchased under this Grant Agreement. The goal of the Department's monitoring activities will be to ensure that agencies receiving federal pass-through funds are in compliance with federal and state audit requirements, federal grant guidance, and applicable federal and state financial regulations. Monitoring activities may include: • review of performance reports and documentation of Grant Agreement deliverables completion; • documentation of phone calls, meetings, e-mails and correspondence; • review of reimbursement requests to ensure allowability and consistency with Grant Agreement budget and Grant Agreement deliverables; • observation and documentation of Grant Agreement related activities, such as planning, exercises, training, funded events and equipment demonstrations; • on-site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. As a sub-grantee of federal funds, the Sub-grantee is required to meet or exceed the monitoring activities, as outlined above, for all subSub-grantees, consultants, and contractors who receive pass-through funding from this Grant Agreement. BZPP 2010 PalE85 of 19 Everett Police Department E12-215