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EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 1 <br /> PROJECT TITLE: <br /> Award RFP 2010-076 x Briefing COUNCIL BILL# <br /> Electronic Document Proposed Action Originating Department Finance/Purchasing <br /> Management and Authorize Consent Contact Person Clark Langstraat/ <br /> the Mayor to Sign the Jerry Diedrichs <br /> Contract Action Phone Number 257-8901 <br /> First Reading FOR AGENDA OF March 14, 2012 <br /> Second <br /> Reading <br /> Third Reading <br /> Public Hearing <br /> Initialed by: <br /> Department Head <br /> CAA <br /> Council President t <br /> Location Preceding Action Attachments Department(s)Approval <br /> Citywide RFP 3/3/10 RFP Tab/Contract IT,Purchasing,Legal <br /> Amount Budgeted 300,000.00 <br /> Account Number(s): 505 5120000640 <br /> Expenditure Required 173,139.48 505 5108190640 <br /> Budget Remaining 126,860.50 <br /> Additional Required -0- <br /> DETAILED SUMMARY STATEMENT: <br /> Following an intensive look at the City's document management requirements IT and Purchasing prepared <br /> and issued a Request for Proposal to select a vendor with the necessary capabilities, experience and <br /> knowledge to provide and deploy a citywide electronic document management and workflow system. The <br /> initial system segment will support contract documentation,ordinances,resolutions and motions. <br /> The RFP was advertised in the Herald and posted online. Ten proposals were received from interested firms. <br /> After careful evaluation,including interviews with four finalists,it was determined that Cities Digital <br /> provided the most advantageous proposal. Staff recommends award to Cities Digital in the amount of <br /> $173,139.48 including Washington State Sales Tax. <br /> RECOMMENDATION(Exact action requested of Council): <br /> Award RFP 2010-076 for a Electronic Document Management System and Authorize the Mayor to Sign a <br /> Contract with Cities Digital in the amount of$173,131.48 including Washington State Sales Tax. <br />