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EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 6 <br /> PROJECT TITLE: COJ��0�J/�2 <br /> Amend Ordinance 2458-00 X Briefmg COUNCIL BILL# — ` <br /> To Update the City's Proposed Action Originating Finance/Purchasing <br /> Purchasing Guidelines. Department <br /> Consent Contact Person Clark Langstraat <br /> Action Phone Number 257-8901 <br /> First Reading FOR AGENDA OF March 7,2012 <br /> Second <br /> Reading <br /> Third Reading <br /> Public Hearing <br /> Initialed by: <br /> Department Head <br /> CAA <br /> Council President e.:7 <br /> Location Preceding Action Attachments Department(s)Approval <br /> None Proposed Resolution, Legal,Purchasing <br /> Amended Guidelines <br /> Amount Budgeted -0- <br /> Expenditure Required -0- Account Number(s): <br /> Budget Remaining -0- <br /> Additional Required -0- <br /> DETAILED SUMMARY STATEMENT: <br /> The City's Purchasing Guidelines were last updated in 2000.The proposed changes outlined below are <br /> necessitated by a variety of reasons but generally are the result of changing work practices and the increased <br /> costs and complexities of procurements in the last 12 years. <br /> Substantial Changes Justification <br /> Raised Council approval threshold for Will be a very small increase in the number of <br /> bids/proposals to $100,000 from$75,000. acquisitions and will provide Purchasing with <br /> necessary flexibility. Examples:Retread Tires, <br /> Ford and Chevrolet Parts. Policy Section 6.4 <br /> Competitive Bidding/Thresholds—Old The previous division drew fine distinctions <br /> • Over$75,000(Council Approval) between purchases (requiring newspaper <br /> • $50,000-74,999 advertisement and sealed bids for$50,000-74,999 <br /> • $10,000-49,999 bids but not Council approval). <br /> • Under$10,000 The new division will provide consistent <br /> Competitive Bidding Thresholds—New expectations for staff and vendors. In 2010 there <br /> • Over$100,000 (Council Approval) were 28 purchases in this category. <br /> • $10,000-99,999 <br /> • Under$10,000 <br /> Pohy Section 6.5 <br />