2012/07/25 Council Agenda Packet

G. In the case of a motion to "Call for the Question," council member making the motion must first be recognized by the President. The motion must receive a second. If the motion receives a second, the presiding officer will entertain discussion on the motion. If the motion receives an affirmative vote of the majority of those voting, vote will be taken on the main motion. If the motion fails, further discussion will occur on the main motion. NEW SECTION: FILLING VACANCIES Unless a Majority of the Council determine otherwise, when a vacancy exists pursuant to Section 2.5 of the City Charter, the presiding officer shall publicly state the vacancy at the earliest regular meeting of the Council and announce the following process to fill the vacancy. Council shall invite all interested and qualified persons to apply for the vacant position in a written form approved by the Council. The form shall be submitted to the City Clerk at a time and date determined. The Council President shall schedule a special public meeting for the purpose of interviewing each of the candidates. Upon completion of the interviews, Council shall meet in executive session as permitted by law to discuss the qualifications of the respective candidates. Immediately upon completion of the executive session, Council shall cast its vote on the candidates in open public meeting; should no candidate receive at least four votes, then the candidate receiving the least votes shall be dropped from consideration and Council will vote again as between the two remaining candidates. The person so selected shall take office immediately upon taking the oath of office. If, after thirty days have passed since the occurrence of a vacancy, and the council has been unable to agree upon a person to be appointed to fill the vacancy, the mayor or in his or her absence, the mayor pro tempore, may make the appointment from among the persons nominated co by the members of the council pursuant to section 2.5 of the Charter. NEW SECTION: EXECUTIVE SESSION Minutes for Executive Session shall be taken by the City Clerk. Council members shall not record or take notes during Executive Session in any manner unless authorized by a majority of the Council. All documents shown to Council members during Executive Session shall be returned to the City Attorney. A copy of any recording or notes shall be provided to the City Attorney and shall be considered a public record. Members shall keep all information discussed in Executive Session confidential, provided that nothing shall prevent members from disclosing any discussions that violate the Open Public Meeting Act. Members refusing to comply with these limitations may be excluded from the Executive Session. SECTION 6: REVIEW Council will review this Resolution annually. PASSED AND APPROVED THIS DAY OF , 2012 Council member Introducing Resolution Council President