2012/07/25 Council Agenda Packet

NEW SECTION: MISCELLANEOUS. A. AGENDA. The Council Administrative Coordinator shall prepare the Agenda for each session of the Council under the direction of the Council President, or in his or her absence, designee and post the Agenda on the City's web site at least five days before the Council meeting. The Council President may deviate from the above described format at his or her discretion. Upon the written request to the Council President, prior to publication of the Agenda, any Council Member may place an item or topic on the Agenda for consideration of the full Council under the Council Briefing Agenda. B. PUBLIC REQUEST FOR PRESENTATIONS. It is the policy of the Council to consider requests for presentations of certain events or causes when such presentations pertain to an Everett event, person, organization, or cause with local implications. The Council will consider requests that are timely, have potential relevance to a majority of Everett's population, and either forward positive messages or call upon the support of the community. The following guidelines and requirements apply to requests for consideration of presentations: 1. The person(s) or organization making the request to make a presentation must submit a completed Application to Make a City Council Presentation. 2. The request should be made at least two weeks in advance of the requested Council meeting. 3. The Administration and Council President will review together the application to determine if the proposed presentation meets the intent of this policy. When there is uncertainty in making this determination, the President will consult with the City Council Committee as-a-whole for its guidance. 4. The presentation will not exceed 5 minutes in length and Council will not entertain more than two presentations at one Council meeting. 5. The Council President retains the right to decide if the presentation will or will not be permitted. 6. Once, approved, the presentation will be included on the appropriate Council agenda. 7. If not approved, the applicant will be notified of the decision and reason(s) for the decision. C. COUNCIL CHAMBERS. The Council Chambers shall be reserved solely for the use of members of the City Council for its regular and special meetings as well as committee meetings, Civil Service Commission and others approved by the Council President. The Chambers shall not be used for anyone not a,city department, board or commission according to Resolution No 5870. Except as authorized by the Council President, no other person or persons shall have access thereto. SECTION 3: ELECTION OF COUNCIL PRESIDENT — Mayor Pro Tempore — PRESIDING OFFICER In accordance with Section 3.2 the Charter, the Council shall be presided over by the President, selected annually by a majority vote of the Council. In the absence of the President at a meeting, the 5