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17 . <br /> 5. Adhere to all financial and procurement guidance, including competitive bid processes and other <br /> procurement requirements as documented in the OHS .Financial Management Guide found at <br /> http://www.dhs.gov/xiibrary/assets/Grants FinancialManagementGuide.pdf. Local and state procurement <br /> andcontracting regulations take precedence over these requirements when local and state regulations are <br /> more stringent. <br /> • <br /> 6: Accompany each request for reimbursement with a spreadsheet detailing the expenditures, using the <br /> • Reimbursement Spreadsheet form to be provided by EMD. Requests for reimbursement of equipment <br /> purchases.will utilize the State's A-19 form and will include copies vendor invoices and packing slips. <br /> Requests for reimbursement not signed by the Contractor's proper authorizing authority, as indicated on. <br /> the Signature Authorization Form, will be returned to the Contractor. • • <br /> S <br /> 7. Acknowledge that the public disclosure of records relating to this contract, and all underlying data, would <br /> have a substantial likelihood of threatening public_ safety, and are therefore exempt from public disclosure <br /> pursuant to RCW 42.56.420 effective 7/1/06. , <br /> 8. If purchasing equipment, the Contractor must meet the following requirements: <br /> 9. Be in compliance with the DHS Authorized Equipment List (AEL), as detailed at http://www.rkb.us <br /> • • Determine whether or not it is in the best interest of the Contractor to make purchases using its own <br /> procurement process or ask the Department to make purchases on its behalf. <br /> • Make a request to the Department in writing that authorizes the Department to de-obligate funding <br /> from the Contractor's contract and use the state's procurement process and contracts to.purchase <br /> • equipment on behalf of the Contractor. <br /> • This will necessitate an amendment to the contract reducing the Contractor's award by an amount <br /> sufficient for the Department to make the purchase(s). <br /> • The Department will pay the vendor directlyand all items will be drop shipped to a location designated <br /> by the Contractor. • . <br /> THE MILITARY DEPARTMENT AGREES TO: • <br /> 1. Provide technical assistance, expertise, and state coordination with FEMA where necessary. <br /> 2. Reimburse the Sub-grantee within 45 days of receipt and approval of requests for reimbursement which <br /> includes all documentation of expenditures as required. •• S <br /> • <br /> • <br /> • <br /> • <br /> • <br /> BZPP 2010 1 'Page 15 of 19 • Everett Police Departmen <br /> E12-21: <br />