2012/09/12 Council Agenda Packet

SPECIAL TERMS AND CONDITIONS 1 DOH will pay the Grantee upon acceptance of reports documenting work on the Project and receipt of properly completed invoices, which shall be submitted to DOH not more often than monthly. Payment shall be considered timely if made by DOH within thirty(30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by DOH. Duplication of Billed Costs. The Grantee shall not bill DOH for work performed under this Grant, and DOH shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including other grants, for such work. Disallowed Costs. The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subgrantees. 8. CERTIFIED PROJECT COMPLETION REPORT AND FINAL PAYMENT The Grantee shall complete a Certified Project Completion Report when activities identified in Attachment I: Project Scope of Work are complete. DOH will supply the Grantee with the Certified Project Completion Report forms upon request. The Grantee shall provide the following information to DOH: A. A certified statement that the project, as described in Attachment I: Project Scope of Work, is complete and, if applicable, meets required standards. B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing the project as described in Attachment I: Project Scope of Work. C. A certification that all costs associated with the project have been incurred and accounted for. Costs are incurred when goods and services are received and/or contract work is performed. D. A final voucher for the remaining eligible funds. E. A copy of the DOH Construction Completion Report as submitted to DOH. The Grantee will submit the Certified Project Completion Report together with the last Invoice Voucher for a sum not to exceed the balance of the grant amount including the ten percent (10%) • retainage, as described in Section 7. DOH shall not make the final Invoice Voucher payment prior to the Grantee's completion of all project activities identified in Attachment I: Project Scope of Work and DOH's receipt and acceptance of the Certified Project Completion Report. 9. REPORTS The Grantee shall furnish DOH with Project Status Reports when submitting Invoice Vouchers (as described in Section 7), Quarterly Jobs Data Reports at the end of each quarter, a Certified Project Completion Report at project completion (as described in Section 8), and other reports as DOH may reasonably require. Grantee's failure to file required reports may result in termination of this Grant. 10. INSURANCE The Grantee shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the state of Washington should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the Grantee, or Subgrantee, or agents of either, while performing under the terms of this Grant. DOH Grant N19726 Pagl$,of 26 City of Everett