2012/10/03 Council Agenda Packet

8 2. Determination by the City that the expenditures or obligations for which reimbursement is sought constitute allowable costs under Federal law and come within the Project Budget. B. No payment shall be made for any service rendered by the Subgrantee except for services within the scope of a category set forth in the budget in Exhibit"A" of this Agreement, and all funds received must be used for service as identified in Exhibit"A" of this Agreement. C. 1. The Subgrantee shall submit to the City a written request for approval of budget revision when a proposed revision would result in an increase or decrease of twenty percent (20%) or more in an approved budget subject category. Written budget revision approval must be received by the Subgrantee prior to the Subgrantee incurring any expenditure against the revised budget sub-object categories. 2. When the revision of the Subgrantee budget does not exceed twenty percent (20%) of an approved budget sub-object category, the Subgrantee must submit a revised budget to the City prior to the submittal of claims against the budget. VIII. Billing Procedures A. The Subgrantee shall submit no fewer than quarterly written claims for reimbursement of services performed under this Agreement in the manner prescribed in Section VII above, and as prescribed by the City. B. Claims for reimbursement by the Subgrantee shall be submitted to the City by the 10th day of each month or quarter following the month or quarter during which the services were provided. All claims will be submitted to: Ross Johnson, Department of Planning and Community Development, 2930 Wetmore Ave., Suite 8A, Everett, WA 98201, unless otherwise directed by the City. C. The City will not process claims for reimbursement until all supporting documentation is provided in the correct and proper format. The City reserves the right to withhold payments pending timely delivery of program reports or documents as may be required under this Contract. B-16