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7 <br /> April 1 through June 30,July 1 through September 30, and October 1 through December 31. . <br /> Reports shall be due within 30 days following the end of the quarter being reported. <br /> J. COMPENSATION • <br /> 1. Method of compensation.Payment shall normally be made on a reimbursable basis as <br /> specified in the grant agreement and no more often than once per month.Each request for <br /> payment will be submitted by the RECIPIENT on State voucher request forms provided by. <br /> the DEPARTMENT along with documentation of the expenses.Payments shall be made for <br /> each task/phase of the project, or portion thereof, as set out in the Scope of Work when <br /> completed by the RECIPIENT and approved as satisfactory by the Project Officer. The <br /> payment request form and supportive documents must itemize all allowable costs by major <br /> elements as described in the Scope of Work. <br /> Instructions for submitting the payment requests are found in"Administrative Requirements . <br /> for Ecology Grants and Loans",part W,published by the DEPARTMENT. A copy of this <br /> document shall be furnished to the RECIPIENT. When payment requests are approved by the <br /> DEPARTMENT,payments will be made to the mutually agreed upon designee. Payment <br /> requests shall be submitted to the DEPARTMENT and directed to the Project Officer <br /> assigned to administer this agreement. <br /> 2. Period of Compensation.Payments shall only be made for actions of the RECIPIENT <br /> • pursuant to the grant/loan agreement and performed after the effective date and prior to the <br /> expiration date of this agreement,unless those dates are specifically modified in writing as <br /> provided herein. <br /> 3. Final Request(s)for Payment. The RECIPIENT should submit final requests for <br /> compensation within forty-five(45) days after the expiration date of this agreement and <br /> within fifteen(15)days after the end of a fiscal biennium. Failure to comply may result in <br /> delayed reimbursement. <br /> 4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten <br /> percent(10%)of each reimbursement payment as security for the RECIPIENT's <br /> performance.Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when <br /> the project(s)described herein,or a portion thereof,have been completed if, in the <br /> DEPARTMENTS sole discretion, such payment is.reasonable and approved according to this • <br /> agreement and, as appropriate,upon completion of an audit as specified under section J.6. <br /> herein. <br /> 5. Unauthorized Expenditures.All payments to the RECIPIENT may be subject to final audit by <br /> the DEPARTMENT and any unauthorized expenditure(s)charged to this grant/loan shall be . <br /> refunded to the DEPARTMENT by the RECIPIENT. <br /> 6. Mileage and Per Diem.If mileage and per diem are paid to the employees of the RECIPIENT <br /> or other public entities,it shall not exceed the amount allowed under state law for state <br /> employees. <br /> 7. Overhead Costs.No reimbursement for overhead costs shall be allowed unless provided for <br /> in the Scope of Work hereunder. <br /> • <br /> 18 <br /> 65 <br />