2015/09/09 Council Agenda Packet

2 F. Preliminary Timeline ■ Request for Proposals Issued — September 11, 2015 Deadline for Questions — September 30, 2015 ■ Proposals Due, Public Opening — 2:00 p.m., October 13, 2015 ■ Proposal evaluations completed — October 30, 2015 ■ Recommendation of Award by City Council — November 18, 2015 ■ Execute Contracts and Notice to Proceed — on or before December 11, 2015 The City reserves the right to change any or all of the dates above. II. GENERAL CONDITIONS A. Proposal Response Date and Location The City Clerk must receive the firm's proposal, in its entirety, not later than 2:00 p.m., Pacific Time in Everett, Washington, on October 13, 2015. Proposals arriving after the deadline will be returned unopened to their senders. All proposals and accompanying documentation will become the property of the City of Everett and may not be returned. Firms submitting proposals assume all risk related to the method of dispatch chosen. The City of Everett assumes no responsibility for'delays caused by any delivery service. Postmarking by the due date will not substitute for actual proposal receipt. Late proposals will not be accepted nor will additional time be granted to any firm wishing to submit a proposal. Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means. C. Waiver of Minor Administrative Irregularities The City of Everett reserves the right, at its sole discretion, to waive minor administrative irregularities contained in any proposal. D. Single Response A single response to the RFP may be deemed a failure of competition, and in the best interest of the City of Everett, this RFP may be terminated and re -advertised. E. Proposal Rejection The City of Everett reserves the right to reject any or all proposals at any time without penalty. F. Withdrawal of Proposals Firms may withdraw a proposal that has been submitted at any time up to the proposal closing date and time. To accomplish this, a written request signed by an authorized representative of the firm must be submitted to the City Clerk. The firm may submit another proposal at any time up to the stipulated closing date and time. The City reserves the right to reject any and all proposals and waive any irregularities or informalities. No firm may withdraw or modify its proposal after the hour set for the opening thereof. The City further reserves the right to make the award as deemed in the best interest of the City. The right is reserved by the City to postpone the award for a period of forty-five (45) days after opening proposals. G. Non -Endorsement As a result of the selection of a tirni to supply equipment and,lor services, the Citv is neither endorsing nor Sj,LjLesting that the iirm's equipmem and/or se-, ;1 ic_-S are tie Lc?�t or Only SOIUt10n. r1le III p1 2�sreeS `Co 1-n-1 -e