2015/10/28 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET i. PROJECT TITLE: Service Agreement with 10/28/15 Briefing COUNCIL BILL# Benefit Coordinators Proposed Action Originating Department HR/Finance Corporation(BCC/SISCO) Consent Contact Persons Sharon DeHaan/ and Pay Plus Benefits, Inc.to Susy Haugen provide recordkeeping, 11/4/15 Action Phone Number X8685,X8612 reporting, and audit support First Reading FOR AGENDA OF October 28, 2015 services required by the Second Reading Affordable Care Act Third Reading Public Hearing Budget Advisory Initialed by: Department Head CAA Council President W Location Preceding Action Attachments Department(s)Approval Contract Human Resources/Finance Amount Budgeted $19,665 Expenditure Required $19,665 Account Number(s):508-5170000410 Budget Remaining -0- Additional Required -0- DETAILED SUMMARY STATEMENT: Effective January 1,2016,the Internal Revenue Code is requiring large employers to file information returns under the Affordable Care Act. Section 6605 requires providers of self-insured group health plans to report employee and dependent coverage information to the Internal Revenue Service (IRS) and to furnish statements to employees. SISCO, doing business as Benefit Coordinators Corporation(BCC), our existing Eligibility and Billing vendor, provides ACA Works -Affordable Care Act/IRS Recordkeeping and Reporting Services software. Additional services include IRS examination and audit representation to ensure compliance. The initial agreement is for one year. RECOMMENDATION (Exact action requested of Council): 'Authorize the Mayor to sign the Service Agreement with Benefit Coordinators Corporation(BCC/SISCO) and Pay Plus Benefits, Inc. to provide recordkeeping, reporting, and audit support services required by the Affordable Care Act. 1