2015/11/04 Council Agenda Packet

WASHINGTON STATE Recreation and Conservation Office Standard Terms and Conditions of the Project Agreement Project Sponsor: Everett Parks&Recreation Department Project Number: 14-1274D Project Title: Kasch Park Synthetic Turf Replacement Approval Date:7/10/2015 SECTION 1. CITATIONS,HEADINGS AND DEFINITIONS A. Any citations referencing specific documents refer to the current version at the date of project Agreement and/or any revisions in the future. B. Headings used in this Agreement are for reference purposes only and shall not be considered a substantive part of this Agreement. C. Definitions.As used throughout this Agreement,the following terms shall have the meaning set forth below: acquisition project-A project that purchases or receives a donation of fee or less than fee interests in real property.These interests include,but are not limited to,conservation easements,access/trail easements,covenants,water rights,leases,and mineral rights. Agreement or Project Agreement-The document entitled"Project Agreement" accepted by all parties to the present transaction,including without limitation these Standard Terms and Conditions,all attachments, addendums,and amendments, and any intergovemmental agreements or other documents that are incorporated into the Project Agreement subject to any limitations on their effect. applicant-Any party that meets the qualifying standards,including deadlines,for submission of an application soliciting a grant of funds from the funding board. application-The documents and other materials that an applicant submits to the RCO to support the applicant's request for grant funds;this includes materials required for the"Application"in the RCO's automated project information system,and other documents as noted on the application checklist including but not limited to legal opinions,maps,plans,evaluation presentations and scripts. C.F.R.-Code of Federal Regulations contractor-An entity that receives a contract from a sponsor.A contract is a legal instrument by which a non-Federal entity (sponsor)purchases property or services to carry out the project or program under a Federal award.A contractor is not the same as the sponsor or subrecipient.A contract is for the purpose of obtaining goods and services for the non-Federal entity's (sponsor's)own use and creates a procurement relationship with the contractor(2 C.F.R§200.23(2013)). development project-A project that results in the construction of or work resulting in new elements,including but not limited to structures,facilities,and/or materials to enhance outdoor recreation resources. director-The chief executive officer of the Recreation and Conservation Office or that person's designee. education project-A project that provides information,education,and outreach programs for the benefit of outdoor recreationists. education and enforcement project-A project that provides information,education,and outreach programs;encourages responsible recreational behavior,and may provide law enforcement for the benefit of outdoor recreationists. equipment-Tangible personal property(including information technology systems)having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the sponsor or$5,000 (2 C.F.R.§200.33(2013)). funding board-The board that authorized the funds in this Agreement,either the Recreation and Conservation Funding Board (RCFB)created under chapter 79A.25.110 RCW,or the Salmon Recovery Funding Board(SRFB)created under chapter 77.85.110 RCW. indirect cost- Costs incurred for a common or joint purpose benefitting more than one cost objective,and not readily assignable to the cost objectives specifically benefitted,without effort disproportionate to the results achieved(2 C.F.R.§200.56 (2013)). landowner agreement-An agreement that is required between a sponsor and landowner for projects located on land not owned,or otherwise controlled,by the sponsor. maintenance project-A project that maintains existing areas and facilities through repairs and upkeep for the benefit of outdoor recreationists. maintenance and operation project-A project that maintains existing areas and facilities through repairs,upkeep,and routine servicing for the benefit of outdoor recreationists. match or matching share-The portion of the total project cost provided by the sponsor. milestone-An important event with a defined date to track an activity related to implementation of a funded project and monitor significant stages of project accomplishment. pass-through entity-A non-Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program(2 C.F.R.§200.74(2013)).If this Agreement is a federal subaward,RCO is the pass-through entity. period of performance-The time during which the sponsor may incur new obligations to carry out the work authorized under this this Agreement(2 C.F.R.§200.77(2013)). planning(RCFB projects only)-A project that results in one or more of the following:a study,a plan,construction plans and specifications,and permits to increase the availability of outdoor recreational resources. planning(SRFB projects only)-A project that results in a study,assessment,project design,cr inventory. pre-agreement cost-A project cost incurred before the period of performance. 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