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FORM USM-614 INSTRUCTIONS <br /> The Investigative Operations Obligation Document is designed to provide district,regional fugitive task <br /> forces,and SOIB one standard obligating form to record new obligations with in UFMS.To adjust funding in an existing obligation, <br /> please refer to Form USM-614A,Investigative Operations Modification Document.Funding in support of the operation is pursuant to <br /> the existing Memorandum of Understanding(MOU)between the USMS and the state or local law enforcement agency participant. <br /> Reimbursements are subject to the availability of funds and contingent upon the submission of proper documentation.Please note that <br /> overtime reimbursements require the submission of agency invoices and supporting documentation on a quarterly basis. <br /> In the event that the USMS will use a payment method OTHER than reimbursement directly to the state or local agency,additional <br /> guidance will be provided by USMS Headquarters.The district,RFTF,and SOIB office is responsible for communicating payment <br /> procedures to their partnering agencies.All payments are made via Electronic Funds Transfer(EFT)through the U.S.Department of <br /> Treasury. <br /> SECTION 1: Obligation Number <br /> A.Enter UFMS Obligation number. <br /> SECTION 2: Participating Agencies <br /> A.BOX 1:Enter name of state or local participating agency. <br /> B.BOX 2:Use drop down menu to select appropriate USMS Office. <br /> SECTION 3: Project/Operation Name <br /> A.USMS Office will insert the name of the project or operation being funded. <br /> SECTION 4: Period of Performance <br /> A.Insert valid period of performance for the obligation.Obligations created using the one-page Investigative Operations <br /> Obligation Form may not cross fiscal years. <br /> B.Period of performance must begin no earlier than the date of funds availability and end no later than September 30 of the <br /> current fiscal year. <br /> SECTION 5:Appropriation Data <br /> A.Enter information across appropriate field for all items being obligated.All fields for a line item must be completed in order to <br /> proceed to the next step. <br /> B.Project Codes:Will be assigned by USMS Office. <br /> SECTION 6: Contact Information <br /> A.Enter District/HQ contact information(Box 1)and State/Local contact information(Box 2). <br /> SECTION 7:Authorization <br /> A.Certification of Funds: Signature will be applied by the USMS representative upon confirmation that funds have been moved <br /> into the budget. <br /> B.Obligation Approval: Signature will be applied by USMS representative upon receipt of obligation document.To ensure <br /> sufficient internal controls and proper segregation of duties,the USMS representative approving obligation forms cannot also <br /> approve invoices or reimbursements related to the same obligation.(See U.S.Office of Management and Budget(OMB) <br /> Circular A-123 and USMS Office of Finance guidance for further information regarding internal controls.) <br /> C.Acknowledgement: Signature will be applied by state or local agency representative.The obligation is not valid until all <br /> parties have signed.When completed,the form will be returned to the District/RFTF office.Once form is signed by all parties <br /> in section 7,the USMS office that is responsible for initiating the commitment,will create the obligation in UFMS and attach <br /> this form. <br /> SECTION 8: State/local Financial Contact Information <br /> A.The state/local agency will be applied by the state/local agency financial contact information. <br /> B.The state/local agency will provide a valid DUNS number from the SAM.gov database. <br /> Form USM-614 <br /> Page 2 of2 Rev.01/17 <br />