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EXHIBIT B <br /> On-Tap Conversion <br /> '1'cI CITIESCICITAL Statement of Work <br /> Project Name On-Tap Conversion <br /> Client Name City of Everett <br /> Client Contact Info Kevin Walser KWalser@everettwa.gov <br /> 425-257-8663 <br /> VPCI +Cities Digital Project Manager Eric Anderson eric@citiesdigital.com <br /> 651-714-2800 x106 <br /> Statement of Work Project Background <br /> City of Everett would like to discontinue use of On-Tap for management of operations manuals and <br /> miscellaneous documents. They would also like to consolidate document storage into a single EDMS <br /> system (Laserfiche). <br /> Project Objectives <br /> City of Everett would like to transition all the files currently in their On-Tap DMS into Laserfiche. They <br /> would like these transferred into their own repository. <br /> • <br /> Scope of Work <br /> City of Everett Tasks: <br /> City of Everett will perform an export from their On-Tap system. This export should produce a folder <br /> structure in Windows as it appears in On-Tap. This export should also include an excel sheet of all On- <br /> Tap IDs, Document Names, Description,Subject,Author,Publication Date,and Keywords fields. <br /> A sample of the exported document names: <br /> "5588 Sodium Hypochlorite Safety and Handling.pdf Safety\General Safety Items\Sodium <br /> Hypochlorite Safety and Handling" <br /> If possible,this name should be shortened by removing the filing path. Laserfiche can create a complete <br /> folder structure by dragging and dropping a windows folder into the LF Client. This information is also <br /> available in the Excel sheet. <br /> Once this export is complete,City of Everett will drag and drop the exported folder tree(s)into the LF <br /> Repository. This will generate a folder structure and file the files accordingly. <br /> OCR of these files will be the responsibility of City of Everett. Laserfiche can be configured to convert <br /> PDF documents into TIFFs and OCR them on import, or this can be done after the import is completed. <br /> Cities Digital Tasks: <br /> Cities Digital will create 7 fields:Item Number,Title,Description,Subject,Author,Publication Date,and <br /> Keywords. CD will also assist in creation of the new Repository itself. <br /> Cities Digital will use the Excel metadata sheet as a data source for Workflow. The workflow will find all <br /> documents within the new On-Tap Repository and pattern match the On-Tap ID from the entries' <br /> names. The On-Tap ID will be used to find all exported metadata from On-Tap and assign the values to <br /> ©2015 VPCI + Cities Digital, Inc. I wvw.citiesdigital.com I Support 651-714-2800 ext 1 1 <br /> 15 <br />