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EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 3 <br /> PROJECT TITLE: <br /> Amendment#1 to the Briefing COUNCIL BILL# <br /> Professional Service Proposed Action Originating Department Finance/Purchasing <br /> Agreement With Cities Consent Contact Person Clark Langstraat <br /> Digital,Inc. x Action Phone Number 425-257-8901 <br /> First Reading FOR AGENDA OF December 9,2015 <br /> Second <br /> Reading <br /> Third Reading <br /> Public Hearing <br /> Initialed by: <br /> Department Head CAA <br /> Council President <br /> Location Preceding Action Attachments Department(s)Approval <br /> Citywide RFP March 3,2010 Contract Amendment#1 Information Technology, <br /> RFP Award March 14, Purchasing <br /> 2012,PSA May 2,2012 • <br /> Amount Budgeted $300,000.00 <br /> Account Number(s): 505 5120000640 <br /> Expenditure Required $248,299.15 505 5108190640 <br /> Budget Remaining $51,700.85 <br /> Additional Required -0- <br /> • <br /> DETAILED SUMMARY STATEMENT: <br /> Cities Digital has been assisting the City with the implementation of an Electronic Document Management <br /> System(EDMS).After the initial phase was completed it was determined that changes to the scope of this <br /> project were necessary to better position this important system for future uses. Significant changes include: <br /> • Purchasing additional licensing to enable access to documents for additional employees and the <br /> public <br /> • Configuring the system to enable import of address related documents currently on microfilm • <br /> • Migration of Public Works' electronic maintenance library to the new EDMS <br /> • Configuration for import and storage of Business &Occupation Tax Forms <br /> These changes will increase the cost of the project by$75,159.67 for a new total of$248,299.15. <br /> RECOMMENDATION(Exact action requested of Council): <br /> Authorize the Mayor to sign Amendment#1 to the Professional Services Agreement with Cities Digital, Inc. <br /> substantially in the form provided for an additional amount of$75,159.67 including Washington State sales <br /> tax. <br /> 7 <br />