2016/01/23 Council Minutes - Laserfiche WebLink

January 23, 2016 subcommittee meetings, providing council members with information for subcommittee meetings in advance, concern about source of data presented during Council briefings, an understanding from subcommittee chairs of what information is needed from staff, providing a brief report from subcommittee chairs at the Council meeting, and the need for clear subcommittee mission statements/goals. The Council addressed the impact of the Public Records Act on meetings and communications, which included a discussion about the use of cellular phones, a refresher on rules and research using software to assist with email management, and guidelines for serial meetings. Jim Iles stated he would ask Assistant City Attorney Ramsey Ramerman to spend additional time on this important issue. Council members agreed they would benefit from a joint training with Ramsey. Public Safety — Public Safety Studies / Public Meetings (Wall Street Building and Council Chambers) Considerable discussion took place regarding the fire efficiency study prepared by Fitch & Associates. Some of the questions and comments included: the need for understanding of the content and implications and a decision regarding the level of service, efficient use of management resources, the need for additional research and analysis, the role of the Public Safety Subcommittee, and when and how the Public Safety Subcommittee would bring back recommendations to the full Council. Mayor Stephanson recommended the Council look at the Fitch Study as a list of options to consider rather than a proposal. He stated the Fitch study data has been verified, and it is a good foundational place to start. The Mayor reminded council members that labor issues must be settled before any changes can be made. Council Member Tuohy, Public Safety Subcommittee chair, stated the committee will be meeting again in the near future to determine if the committee has enough information to come back to full Council. 25