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Section 6
<br /> Project Records
<br /> The CONTRACTOR agrees to establish and maintain for the Project, either a separate set of accounts or, accounts
<br /> within the framework of an established accounting system in order to sufficiently and properly reflect all eligible
<br /> direct and related indirect Project costs incurred in the performance of this AGREEMENT. Such accounts are referred
<br /> to herein collectively as the"Project Account." All costs claimed against the Project Account must be supported by
<br /> properly executed payrolls,time records,invoices,contracts,and payment vouchers evidencing in sufficient detail the
<br /> nature and propriety of the costs claimed.
<br /> Section 7
<br /> Progress Reports
<br /> The CONTRACTOR shall submit quarterly progress reports to WSDOT so that WSDOT may adequately and
<br /> accurately assess the progress made under the terms of this AGREEMENT. The progress reports shall be prepared as
<br /> prescribed by WSDOT on the forms provided in Exhibit 2,"Project Progress Report"and/or as provided and modified
<br /> by WSDOT staff,attached hereto and by this reference incorporated into this AGREEMENT. The CONTRACTOR
<br /> shall provide a final progress report,as prescribed in Exhibit 4,"Final Project Progress Report"and/or as provided by
<br /> WSDOT staff, attached hereto and by this reference incorporated into this AGREEMENT, with any changes to the
<br /> form applied according to the agreement modification process in Section 9. Progress reports shall be submitted to
<br /> WSDOT no later than forty-five(45)days from the end of each calendar quarter.
<br /> Section 8
<br /> Audits,Inspections,and Records Retention
<br /> WSDOT,the State Auditor,and any of their representatives,shall have full access to and the right to examine,during
<br /> normal business hours and as often as they deem necessary, all of the CONTRACTOR's records with respect to all
<br /> matters covered by this AGREEMENT. Such representatives shall be permitted to audit,examine and make excerpts
<br /> or transcripts from such records,and to make audits of all contracts, invoices,materials,payrolls, and other matters
<br /> covered by this AGREEMENT. In order to facilitate any audits and inspections,the CONTRACTOR shall retain all
<br /> documents, papers, accounting records, and other materials pertaining to this AGREEMENT for six(6)years from
<br /> the date of completion of the Project or the Project final payment date. However, in case of audit or litigation
<br /> extending past that six(6)years period,then the CONTRACTOR must retain all records until the audit or litigation
<br /> is completed. The CONTRACTOR shall be responsible to assure that the CONTRACTOR and any subcontractors
<br /> of CONTRACTOR comply with the provisions of this section and provide, WSDOT,the State Auditor, and any of
<br /> their representatives,access to such records within the scope of this AGREEMENT.
<br /> Section 9
<br /> Agreement Modifications
<br /> A. Either PARTY may request changes to this AGREEMENT,including changes in the Scope of Project. Such
<br /> changes that are mutually agreed upon shall be incorporated as written amendments to this AGREEMENT. No
<br /> variation or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by
<br /> authorized representatives of the PARTIES hereto, provided, however, that changes to the project title, federal ID
<br /> number,UPIN the contact person of either PARTY,or dollar amount changes that do not affect the project total cost,
<br /> will not require a written amendment, but will be approved and documented by WSDOT through an administrative
<br /> revision.WSDOT shall notify the CONTRACTOR of the revision in writing.
<br /> B. If an increase in funding by the funding source augments the CONTRACTOR's allocation of funding under
<br /> this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT,
<br /> providing for an appropriate change in the Scope of Project and/or the Project Cost in order to reflect any such increase
<br /> in funding.
<br /> C. If a reduction of funding by the funding source reduces the CONTRACTOR's allocation of funding under
<br /> this AGREEMENT, the CONTRACTOR and WSDOT agree to enter into an amendment to this AGREEMENT
<br /> providing for an appropriate change in the Scope of Project and/or the Project Cost in order to reflect any such
<br /> reduction of funding.
<br /> Section 10
<br /> Recapture Provision
<br /> In the event that the CONTRACTOR fails to expend State Funds in accordance with state law and/or the provisions
<br /> of this AGREEMENT,WSDOT reserves the right to recapture State Funds in an amount equivalent to the extent of
<br /> noncompliance. The CONTRACTOR agrees to repay such State Funds under this recapture provision within thirty
<br /> (30)days of demand.
<br /> GCB2750 Page 3 of 13
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