7113 JUNIPER DR 2018-01-04 - Laserfiche WebLink

f eTRAKiT Notes (Workin� Document): For All Construction Permits: Master Status List in Permit Main: eTRAKiT: • APPLIED ONLINE—Auto-triggered when a permit is created online in eTRAKiT. • ONLINE PAYMENT RECEIVED—Auto-Triggered when a payment has been made online through eTRAKiT. An auto-email will be sent to everetteps@everettwa.�ov notifying the City that the permit has been paid for and is ready to be issued. Helpful for permit issuance via email where the applicant prints their own permit. TRAKiT TEST: • APPLICATION RECEIVED—when we screen the permit and decide to accept it. We need to trigger it to Application Received. Also used as main status when permit is created at the counter. Stays in this status until the permit folder is routed to the drawers for review. • APP NOT COMPLETE—Use this status when a permit is received online that needs more materials submitted or payments are due (plan check fee) prior to routing for review. Can also use this status when we take in a permit at the counter and additional items are going to be brought in shortly. • ROUTED FOR REVIEW (or ROUTED FOR DEPT REVIEWS) —Use this status when we move the file folder to the first departmental review drawer. Permit will stay in this master status until all departmental reviews have completed, the permit technicians have worked up the permit, and are ready to change the status to approved. • APPROVED—Use this status when all departments have approved and all items have been worked up by the permit technicians. This status shall indicate that a permit is ready to be signed for, paid, and picked up. An auto-email can be formulated for this status trigger to notify the applicant of fees due and issuance availability. • PERMIT ISSUED—Use this status when the permit has been issued. It will auto-trigger inspection scheduling availability in eTRAKiT. • FINALED—Use this status when all required inspections, completion items have been completed, accepted, and finaled. • ARCHIVED—Use this status when the permit file has been sent to records for archiving. • EXPIRED—Use this status when the permit has expired. Send an auto-email notifying the applicant of their permit expiration. • CANCELLED—Use this status when the applicant has cancelled the permit. • VOID—Use this status when the City is voiding a record due to error. • DENIED—Use this status when an application has been reviewed but does not meet code requirements for approval and there is not a correction outlet. r ?�� f