2018/01/17 Council Agenda Packet

I0 The Agency also agrees to provide the Sheriff with any certified assurances or all documentation necessary to provide the WTSC with evidence of grant compliance or receive grant funds. The Agency agrees to maintain books, records,documents,and other evidence that sufficiently and properly reflect all direct and indirect costs expended in the performance of the services described herein during the term of this MOU and for 6 years thereafter. Reimbursement: The Sheriff agrees to reimburse approved overtime costs to the agency. Only overtime associated with a pre-approved pedestrian safety campaign will be reimbursed. No backfill reimbursement is allowed. If the agency is called way from a pedestrian safety campaign to assist regular or emergency patrol duties,the Sheriff will not reimburse those costs.The agency agrees to cover all overtime costs not related to a pedestrian safety campaign. • The Agency agrees to submit an invoice packet to the TZM within 14 days of the conclusion of the project.The invoice packet will contain: • 1. Invoice detailing hourly overtime activity costs(including benefits)for each officer working the pedestrian safety campaign 2. Washington State overtime certification form 3. Summary report as outlined in the"Reporting"section of this MOU 4. All patrol logs related to project activities The Sheriff will reimburse within 60 days of complete invoice packet submission, provided that the Sheriff shall not be obligated to reimburse agencies for costs once grant funds have been exhausted. All invoices for goods received or services performed on or prior to June 30, 2018, must be received by the Sheriff no later than August 1, 2018.All invoices for goods received or services performed between July 1, 2018, and September 30, 2018, must be received by the Sheriff no later than November 1, 2018. Task Force Activities: The Agency agrees to participate in at least 2 Target Zero Team DUI patrols OR Statewide DUI patrols between October 1, 2017,and September 30,2018, unless otherwise agreed to by the TZM. Funding for these patrols are separately allotted by Target Zero Team Interagency Agreement between the TZM,the Agency and WTSC. The Agency also agrees to identify and assign a representative to the Task Force for the purpose of communicating with the TZM. The representative is strongly encouraged to attend monthly Task Force meetings which occur on the third Tuesday of every month. Prohibition on Using Grant Funds to Check for Helmet Usage: The City will not use grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. 2 47