2018/03/28 Council Agenda Packet

'k • 4 parties must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law. F. The Agency may be required to provide additional safeguards and acknowledgment of recipient rights under HIPAA, in accordance with the Agency's independent HIPAA obligations or those required by any Contract. XXI. BACKGROUND CHECKS A. Any Agency which has a Contract to provide services, housing, or otherwise care for vulnerable adults, developmentally disabled persons,juveniles, or children, or provide child day care, early learning, or early childhood education services shall ensure all rx staff and volunteers have a background check on file as per RCW 43.43.830- 43.43.845. B. A background check must be completed at the time of employment or commencement of volunteer duties. C. If circumstances arise that cause a provider to question the need for another background check, they are encouraged to implement another check. All persons convicted of crimes listed in RCW 43.43.830 and RCW 43.43.842 are prohibited from having access to program participants. XXII. TREATMENT OF CLIENT ASSETS Unless otherwise provided in any Contract, the Agency shall ensure that any adult client receiving services from the Agency under any Contract has unrestricted access to the client's personal property. The Agency shall not interfere with any adult client's ownership, possession, or use of the client's property. The Agency shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination or expiration of any Contract, the Agency shall immediately release to the client and/or the client's guardian or custodian all of the client's personal property. This section does not prohibit the Agency from implementing such lawful and reasonable policies, procedures and practices as the Agency deems necessary for safe, appropriate, and effective service delivery(for example, appropriately restricting clients' access to, or possession or use of, lawful or unlawful weapons and drugs). XXIII. REPORTS The Agency shall timely provide to the County and to any state or federal funding agency such financial, program, and other reports, in such formats as required by this Agreement or any Contract. XXIV. MAINTENANCE OF RECORDS A. The Agency shall retain for a period of six (6) years from the termination of any Contract unless required otherwise by law: 1. All financial, statistical, participant, and other records (including medical and treatment records) and supporting documentation; 2. All records for nonexpendable personal property; Basic Terms and Conditions Agreement City of Everett HSD-2018-101-198 Page 12 of 31 37