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4 <br /> B. The Agency will submit monthly written claims for reimbursement for services <br /> rendered under any Contract by the tenth calendar day of the month following the <br /> month services were provided. Written claims for reimbursement received after the <br /> tenth calendar day of the month may not be processed until the following month. The <br /> County will process claims after all supporting documentation is provided in correct <br /> and proper form. <br /> C. If written claims for reimbursement are not submitted within ninety (90) calendar days <br /> of the close of the month of service provision, those claims may not be processed or <br /> paid. <br /> D. The Agency shall be notified each December by the County when final request for <br /> reimbursements for expenses incurred in that calendar year must be submitted. <br /> Billing received after that date may not be processed. <br /> E. The County reserves the right to withhold payment for services required to be <br /> performed under any Contract until required reports and/or other documents have <br /> been received. <br /> F. The Agency shall not bill the County, and the County shall not pay the Agency, if the <br /> Agency has charged or will charge the County or any other party under any other <br /> contract or agreement for the same services. <br /> XXXIII. BUDGET REVISIONS <br /> The Agency may request budget revisions which shall be in writing in a format prescribed <br /> by the County. <br /> A. Line item shifts less than ten percent(10%) of the total Contract budget do not require <br /> prior County approval. <br /> B. The following revisions require prior written approval by the County: <br /> 1. Line item shifts greater than ten percent (10%) of the total Contract budget; and <br /> 2. Line items shifts that occur during the Contract period that are cumulatively greater <br /> than ten percent (10%) of the total Contract budget. <br /> C. Budget revisions that increase Administration categories are not allowable. <br /> D. Proposed changes to the Contact budget that increase or decrease the total Contract <br /> amount or change the Statement of Work shall necessitate a written amendment to <br /> the Contract. <br /> XXXIV. AUDIT REQUIREMENTS <br /> A. Agencies are to procure audit services based on the following guidelines: <br /> 1. The Agency shall maintain its records and accounts so as to facilitate the County's <br /> audit requirement and shall ensure that Subagencies also maintain auditable <br /> records. <br /> 2. The Agency is responsible for any audit exceptions incurred by its own <br /> organization or that of its Subagencies. <br /> Basic Terms and Conditions Agreement <br /> City of Everett <br /> HSD-2018-101-198 <br /> • Page 18 of 31 <br /> 43 <br />