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2. Loss, damage and expenses, which result from negligence, willful misconduct, or <br /> lack of good faith on the part of the Agency or Subagencies or failure on the part <br /> of the Agency or Subagencies to maintain and administer the property in <br /> accordance with sound management practices; <br /> 3. Ensuring that the property will be returned to the County in like condition as <br /> furnished to or acquired by the Agency, reasonable wear and tear excepted; and <br /> 4. Notifying the County of loss, destruction, or damage to any County property and <br /> taking all reasonable steps to protect that property from further damage. <br /> G. The Agency and any Subagency shall surrender to the County all property of the <br /> County within thirty (30) calendar days after rescission, termination, cancellation, or <br /> expiration of this Agreement, or any Contract, unless otherwise mutually agreed <br /> between the Agency or Subagency and the County. <br /> H. County approval is required prior to all purchases of non-expendable personal <br /> property. <br /> XXX. PROCUREMENT STANDARDS <br /> Agencies under a cost reimbursement Contract must establish policies and procedures <br /> for all purchases of nonexpendable property with an acquisition cost in excess of $500 <br /> per unit unless stated differently in the specific terms of the Contract. The procurement <br /> system should include, but is not limited to, the following: <br /> A. A code or standard of conduct that shall govern the performance of its officers, <br /> employees, and/or agents engaged in the awarding of contracts using awarded <br /> funding. <br /> B. Provisions that ensure all procurement transactions shall be conducted in a manner <br /> to provide, to the maximum extent practical, open and free competition. <br /> C. Procedural requirements are as follows: <br /> 1. A procedure to assure the avoidance of purchasing unnecessary or duplicative <br /> items; <br /> 2. Solicitations based upon a clear and accurate description of the technical <br /> requirements of the procured items; <br /> 3. Positive efforts to utilize small and minority owned businesses; <br /> 4. A procuring instrument appropriate for the particular procurement and for <br /> promoting the best interest of the program involved; <br /> 5. Contracts made only with reasonable vendors who possess the potential ability to <br /> perform successfully under the terms and conditions of the proposed procurement; <br /> 6. Some form of price or cost analysis performed in connection with every <br /> procurement action; and <br /> 7. A system for Contract administration to ensure vendor conformance with terms, <br /> conditions, and specifications of the Contract and to ensure adequate and timely <br /> follow-up of all purchases. <br /> D. Procurement records and files for purchases shall include: <br /> Basic Terms and Conditions Agreement <br /> City of Everett <br /> HS D-2018-101-198 <br /> Page 16 of 31 <br />