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The Agency may not request disbursement of funds under this Loan Agreement until the <br /> funds are needed for the payment of eligible Project costs. The amount of each request <br /> shall be limited to the amount needed. <br /> Disbursements by the City pursuant to this Loan Agreement shall be on a reimbursement <br /> basis, covering Project obligations incurred but not paid by the Agency. These funds shall <br /> be managed through the City's accounting system and the County's HOME Investment <br /> Trust Fund account (the "HOME Investment Fund") utilizing the Integrated Disbursement <br /> and Information System ("IDIS") described in 24 CFR § 92.502, in the following manner: <br /> 1. The Agency's Project staff will prepare the Request for Reimbursement/Actual <br /> Expenditure Report (attached hereto as Exhibit I and incorporated herein by this <br /> reference) together with a Report of Actual Expenditures (attached hereto as Exhibit <br /> J, as may be modified by the City, and incorporated herein by this reference) and <br /> submit them to the City with adequate notice to allow processing by the City. Each <br /> Request for Reimbursement shall be submitted by the Agency only for funds needed <br /> for reimbursement of eligible Project costs and reimbursement will be limited to the <br /> amount so needed. <br /> 2. When reimbursement requests include draw requests from a contractor for <br /> construction work completed, the Agency shall submit as may be required by the City, <br /> copies of inspection reports indicating the status of construction, copies of Conditional <br /> and Final Lien Releases, evidencing the contractor's receipt of payment and releasing <br /> any claims to lien the property, or other appropriate documentation. <br /> 3. Within 90 days of the final Request for Payment for each HOME-assisted activity, the <br /> Project staff will prepare and submit to the City the Project Completion Report (Form <br /> HUD-40096), and other such project close out documentation as required in this loan <br /> agreement and in Section V. RECORDS AND REPORTS, B. Reports. <br /> 4. Disbursements shall be limited to the amounts needed for allowable Project costs. <br /> Disbursements will not occur, and payments may be withheld, unless the Agency <br /> provides proper documentation. <br /> 5. Prior to the disbursement of funds, the Agency will submit to the City, as may be <br /> applicable, copies of: <br /> a. Equal Opportunity and Fair Housing marketing plan; <br /> b. Records demonstrating that the units meet or will meet all applicable property <br /> standards; <br /> c. Certification that no layering of federal funds has occurred or will occur; <br /> d. Records showing compliance with relocation requirements; <br /> e. Conflict of interest statement; <br /> f. Evidence that neither the Agency nor any contractor, subcontractor, agent, <br /> representative, or consultant working on the Project is debarred or suspended from <br /> participation in federal programs; and <br /> Loan Agreement <br /> Cocoon House <br /> Page 26 of 51 <br />