SRV Construction Company 5/1/2018

I CITY OF EVERETT SPECIAL PROVISIONS 1-09.12 Audits (******) 1-09.12(1) General The Contractor's records relating to this Project, including, but not limited to, wage, payroll, and cost records, shall be open to inspection or audit by representatives of the City during the Project and for a period of not less than six years after the date of Final Acceptance of the Contract. The Contractor shall retain these records for that period. The Contractor shall also guarantee that Project records of Subcontractors, suppliers, and lower tier subcontractors, including, but not limited to, the wage, payroll, and cost records, shall be retained and open to similar inspection or audit for the same period of time. The audit may be performed by employees or representatives of the City or by an auditor chosen by the City. The Contractor, Subcontractors, or lower tier subcontractors shall provide adequate facilities, reasonably acceptable to auditor, for the audit during normal business hours. The Contractor, Subcontractors, or lower tier subcontractors shall make a good faith effort to cooperate with the auditors. If an audit is to be commenced more than 60 calendar days after the Final Acceptance date of the Contract, the Contractor will be given 20 calendar days' notice of the time when the audit is to begin. If any litigation, claim, or audit arising out of, in connection with, or related to this Contract is initiated, the Project records shall be retained until the later of (a) completion of litigation, claim, or audit or (b) six years after the date of Final Acceptance. 1-09.12(2) Claims All Contract Claims filed against the City shall be subject to audit at any time following the filing of the Contract Claim. Failure of the Contractor, Subcontractors, or lower tier subcontractors to maintain and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to permit the auditor access to the books and records of the Contractor, Subcontractors, or lower tier subcontractors shall constitute a waiver of a Contract Claim and shall bar recovery in connection with the Contract. 1-09.12(3) Required Documents for Audits An audit may be performed by employees of the City or a representative of the City. The Contractor and its Subcontractors shall provide adequate facilities acceptable to the City for the audit during normal business hours. The Contractor and all Subcontractors shall cooperate with the City's auditors. As a minimum, the auditors shall have available to them the following documents: 1 1. Daily time sheets and supervisor's daily reports. 2. Collective Bargaining Agreements. 3. Insurance, welfare, and benefit records. 4. Payroll registers. 5. Earnings records. 6. Payroll tax forms. 7. Material invoices and requisitions. 8. Material cost distribution worksheet. I 9. Equipment records (list of company equipment, rates, etc.) 10.Vendors', rental agencies', Subcontractors' and lower tier subcontractors' invoices. Water Main Replacement"Q" Division 1 —GENERAL REQUIREMENTS February 9, 2018 -Evergreen Way Rebid WO No—UP3612 SP—122 I