2018/05/23 Council Agenda Packet

n 6 The Grantee agrees to maintain complete and accurate records of receipts and expenditures and make its books and records available to the Grantor at reasonable times upon its request. Grantee will maintain books, accounts, and records that,with a sufficient detail, accurately and clearly reflect its transactions and the disposition of funds. No "off the books" or unrecorded funds or accounts shall be created or maintained for any purpose. Furthermore, Grantee will maintain records of expenditures charged-against the grant that are adequate to identify the use of the funds in compliance with the purposes and restrictions specified in this Agreement. Such records shall be retained for a period of at least five years after the completion of the use of the grant. The Grantor may, at its expense, monitor and conduct an evaluation of operations under the grant, which may include visits by representatives of the Grantor to observe the Grantee's program, procedures and operations, and discussions of the program with the • Grantee's personnel. 6. ADDITIONAL TERMS AND CONDITIONS The Grantor reserves the right to terminate the grant for cause as a result of the Grantee's breach of the terms of this Agreement or the Grantee's failure to make adequate and sustained progress toward the completion of the activities and achievement of the objectives containedin the Funds Use. Notwithstanding the foregoing, in the event that Grantor determines,in its sole discretion,that Grantee has engaged in conduct that violates Section 12 of this Agreement, Grantor immediately shall have the right to suspend future donations and to suspend or terminate this Agreement. If the Grantor determines, in its reasonable discretion, that the Grantee has breached or failed to carry out any provision of this Agreement, the Grantor may, in addition to any other legal remedies it may have, terminate the grant and demand the return of all or part of the grant funds not spent or obligated to third parties in accordance with the terms of this Agreement, including,without limitation,all grant funds expended by the Grantee for purposes other than for the Funds Use. The Grantee shall return all such grant funds to the Grantor within thirty(30) days of receiving a termination notice from the Grantor. 7. PUBLICITY The Grantor may make information regarding this grant public at any time and in a manner which it deems appropriate. Grantee agrees to cooperate with any effort by Grantor to publicize the grant, including but not limited to designating a suitable representative to • appear on behalf of Grantee at publicity events, providing relevant and pertinent information to include in press releases and distributions,and responding as appropriate to relevant and pertinent press inquiries. Grantee agrees to provide Grantor an opportunity to review and comment on the contents - of any statement, release,Or report concerning this grant-in advance of its release to the public or any third party. 3 56