Proterra Inc 6/18/2018 - Laserfiche WebLink

Informational Addendum—GCB2819 Washington's Department of Transportation requires the City of Everett(referred to as the "CONTRACTOR")to include and manage the following clauses in all contracts and invitations to bid or enforce compliance with any provision, perform any other act, or do any other thing in contravention of state or local law. If any provision or compliance with any provision of this AGREEMENT violate state or local law, or would require the CONTRACTOR to violate state or local law,the CONTRACTOR agrees to notify WSDOT immediately in writing. Should this occur, WSDOT and the CONTRACTOR agree to make appropriate arrangements to proceed with or, if necessary, expeditiously terminate the AGREEMENT. Section 17 Environmental Requirements and Archaeological Preservation The CONTRACTOR agrees to comply with all applicable requirements of chapter 43.21C RCW "State Environmental Policy Act" (SEPA).The CONTRACTOR also agrees to comply with all applicable requirements of Executive Order 05-05,Archeological and Cultural Resources, for all capital construction or land acquisitions for the purpose of a capital construction, not undergoing Section 106 review under the National Historic Preservation Act of 1966 (Section 106). Section 18 Accounting Records A. Project Accounts.The CONTRACTOR agrees to establish and maintain for the Project either a separate set of accounts or separate accounts within the framework of an established accounting system that can be identified with the Project.The CONTRACTOR agrees that all checks, payrolls, invoices, contracts,vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall be clearly identified, readily accessible and available to WSDOT upon request, and,to the extent feasible, kept separate from documents not pertaining to the Project. B. Documentation of Project Costs and Program Income.The CONTRACTOR agrees to support all allowable costs charged to the Project, including any approved services contributed by the CONTRACTOR or others, with properly executed payrolls,time records, invoices, contracts, or vouchers describing in detail the nature and propriety of the charges.The CONTRACTOR also agrees to maintain accurate records of all program income derived from implementing the Project. Section 19 Audits, Inspection, and Retention of Records A. Submission of Proceedings, Contracts,Agreements, and Other Documents. During the term of the Project and for six(6)years thereafter,the CONTRACTOR agrees to retain intact and to provide any data, documents, reports, records, contracts, and supporting materials relating to the Project as WSDOT may require. Project closeout does not alter these recording and record-keeping requirements. Should an audit, enforcement, or litigation process be commenced, but not completed, during the aforementioned six-year period then the CONTRACTOR's obligations hereunder shall be extended until the conclusion of that pending audit, enforcement, or litigation process. B. General Audit Requirements.The CONTRACTOR agrees to obtain any other audits required by WSDOT at CONTRACTOR's expense. Project closeout will not alter the CONTRACTOR's audit responsibilities.