Washington Archives and Records Management 7/3/2018

OSOS NO.G-6031 Grantee must provide OSOS a Statewide Vendor Number(SWV#). Payment cannot be made without these numbers on file. The Contract number G-6031 and Statewide Vendor number must be referenced on each reimbursement claim in order for the claim to be processed. Costs incurred prior to the effective date of the Grant Agreement shall be disallowed under the Grant. Should the Grantee incur costs prior to the effective date of the Grant Agreement, it does so at its own risk.WAC 434-670-020. RECORDS MAINTENANCE AND MONITORING PROJECTS FOR PROGRAM AND FISCAL COMPLIANCE Specific accounting requirements for the Local Records Grant Program include but are not limited to: • All changes to the approved project(project scope,budget, personnel), must be requested in writing to, and approved by,the State Archivist. • Imaging completed as a result of this grant must meet the Washington State Standards for Production and Use of Microfilm. • Grant work must be monitored in progress. OSOS staff may visit the work site for review at any time during the project. • The Grantee is responsible to adhere to their agencies purchasing policies and requirements. GRANT MANAGEMENT The Project Manager for each of the parties identified below shall be the contact person for communications regarding the performance of this Grant. Invoices shall be sent to the OSOS Project Manager. Should questions arise during processing of invoices send inquiries to payablesAsos.wa.gov. Michael Duerr City of Everett 2930 Wetmore Ave, 5th Floor Everett, WA 98201 Phone: 425-257-8769 E-mail address: mduerr(n�everettwa.gov Mark Vessey Office of the Secretary of State Washington State Archives and Records Management 1129 Washington St SE Post Office Box 40238 Olympia, Washington 98504-0238 Phone: 360-586-7810 E-mail address: mark.vessey a(�sos.wa.gov INDEPENDENT CAPACITY AND INDEMNIFICATION The employees or agents of each party who are engaged in the performance of this Grant Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. Each party to this Grant Agreement shall be responsible for its own acts and/or omissions and those of its officers, employees and agents. TERMINATION Either party may terminate this Grant Agreement upon 30 days' prior written notification to the other party. If this Grant Agreement is so terminated, the parties shall be liable for performance rendered or costs incurred in accordance with the terms of this Grant Agreement prior to the effective date of termination. Page 2 of 3