Resolution 7275 - Laserfiche WebLink

NOW,THEREFORE, IT IS RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVERETT THAT: 1. Declaration of Emergency. As indicated above,flooding at the 3500 Wetmore block is likely to occur during the next heavy rain event, which is an unforeseen circumstance beyond the control of the City that is an immediate threat to the proper performance of essential City functions. Because such flooding would likely cause material loss or damage to property, risk to public health and the environment, immediate action is necessary to complete the Wetmore Project. In accordance with RCW 39.04.280 and the City's Purchasing Guidelines,the City Council therefore declares and finds that an emergency exists. 2. Waiver of Competitive Requirements/Authorization to Award. a. General Waiver and Authorization. In accordance with RCW 39.04.280 and the City's Purchasing Guidelines, the City Council waives competitive requirements for the construction of the Wetmore Project. The Mayor or his designee is authorized to execute and award, on behalf of the City, all contracts and other instruments necessary for the Wetmore Project, including, but not limited to, permit applications, contracts and purchase orders for acquisition of materials, contracts for engineering services, contracts for professional services, and contracts for construction and change orders thereto. b. Limited Emergency Competitive Process for Award of Construction Contract. The City's Purchasing Guidelines state that during an emergency, the City will still "make efforts to include a level of competition that is practical under the circumstances." Keeping this requirement in mind, but noting the competing factors the imminent threat,the need for immediate action, the size of the project, and the contractor experience necessary to complete the project swiftly, the Public Works Department recommends, and the City Council approves,the following limited emergency competitive process for the award of the construction contract for the project: (i) The Public Works Department will solicit bids (or quotes) from experienced contractors who have recent track records of success with the City with similar projects. There will be no advertisement or other public posting of a bid package. The Public Works Department anticipates about three participate, but no minimum number is required. The Public Works Department anticipates that contractors will have about a week to respond. This solicitation will include Reece Construction,the City's contractor for the City's Water Main Replacement "S". (ii) After receiving quotes/bids, the Public Works Department will recommend to the Mayor a contractor for the Wetmore Project that is in the best interest of the City, which includes consideration of price, contractor experience, contractor ability to complete the work quickly, and any other factor that the Interim Public Works Director deems relevant to the emergency situation. The Mayor is authorized to sign a construction contract with a contractor for the Wetmore Project. The Wetmore Project contract may be a change order if the contractor is already under contract with the City for another project.