Washington State Department of Licensing 8/22/2018 (2)

CITY diWASHINGTON STATE DEPARTMENT OF Driver and Plate Search (DAPS) and LICENSING Driver Information and Adjudication System (DIAS) Agency Access Request Please read before completing the attached form to request access to the DAPS or DIAS (formerly IHPS) systems. • DAPS—online driver and vehicle records search for use in investigations used by law enforcement, courts, prosecuting attorneys, and governmental agencies. • DIAS—online system to view and electronically update driver records used by courts, prosecuting attorneys, and governmental agencies. An executive with the authority to authorize the Account Administrator to contractually bind your agency for system access must sign the form.A copy of documentation that identifies the administrator as an employee of your agency (examples:employee ID, credentials, badge, etc.) is also required.Once the access request is approved, the Account Administrator will be required to create a License eXpress for business account and sign a click-to-agree Interagency Data Sharing Agreement for Driver and Vehicle System (DRIVES) Access ("Agreement"). Once the account is set-up, the Account Administrator will be able to add Managers to manage user access to the system. It is important that you read and understand the Agreement's terms and conditions. Here is a link to the Agreement https://www.dol.wa.gov/external/daps-dias.html and below are some key points. Please refer to the Agreement for complete requirements: • You will manage access of your Authorized Users in DRIVES.Their roles and responsibilities will be: • Administrator has the designated authority from your organization to click to agree on the Agreement.They will be the person responsible for administering this Agreement, and for managing all Manager and User accounts on behalf of the Licensee.The Administrator has the capability to: • Perform authorized functions consistent with permissions granted by DOL; • Request codes to add Managers and Users; • Revoke Manager and User access;and • View and search activities performed by all Authorized Users. • Managers have the capability to: • Perform authorized functions consistent with permissions granted by DOL; • Request codes to add other Managers and Users; • Revoke Manager and User access;and • View and search activities performed by all Authorized Users. • Users have the capability to: • Perform authorized functions consistent with permissions granted by DOL; and • View and search their activities. • Each authorized user must have an individual License eXpress account. • Access must be revoked immediately when it is no longer required for job responsibilities. • Governmental agencies can use the data for performing their job functions, except pursuant to Executive Order 17-01, DOL data may not be used for purposes of investigating, locating, or apprehending individuals for immigration related violations. • You must proactively ensure that information access through DAPS and/or DIAS is only used as allowed by the Agreement, and notify DOL immediately of any misuse. • You must conduct annual assessments for Data Security, Permissible Use and Internal Control requirements of this Agreement and annually attest to DOL that you meet these requirements.